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This chapter is from the book

Searching for Office Files

The Open dialog box displays a list of all files and subfolders in a single folder. Searching for a specific file can be tedious if the folder is full of files with similar names or if it's organized into many subfolders. To make this task easier, you are going to have to use the operating system integrated search options.

Windows Desktop Search and Instant Search

A new search tool has been included in Windows Vista (and can be downloaded from Microsoft for Windows XP) called Windows Desktop Search (WDS). This tool provides the following features to enhance your searching capabilities:

  • Fast search capability—You can now find what you need through your documents and your email in seconds.
  • Multiple file type support—You can search through various Office documents, images, video, pdf, and so on.
  • Indexing—The file index is done when the system has idle time so that performance isn't affected.

This search component allows a new feature in Outlook 2007, called Instant Search, to function. This pane is available in Mail, Calendar, Contacts, Tasks, Notes, Folder List, and Journal.

Working with Instant Search will be discussed in the Outlook section of this book.

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