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Moving Around in a Document

In a short document, moving around is easy. You can use the keyboard's arrow keys to move the insertion point, or click the mouse to place the insertion point where you want it.

But when a document grows to several pages or more, those basic methods can be insufficient. In the following sections, you'll learn some shortcuts and alternative methods for moving around in a document.


Vertical and horizontal scroll bars are available at the right and bottom of the Word window, respectively, whenever there is more content than will fit in the window. You're probably already familiar with these from other applications, but here's a quick review:

  • Arrows—Click an arrow to scroll a small amount in that direction, or click and hold on an arrow to scroll quickly.
  • Scroll box—This is the light part of the bar; drag it to scroll quickly without moving through each page on the way there. The scroll box is context-sensitive; the more undisplayed content, the smaller the bar will be. For example, if 50% of the document appears onscreen and the other 50% is not shown, the scroll box will take up approximately 50% of the scroll bar.
  • Scroll bar—This is the dark part, behind the scroll box. Click above the scroll box to move up one screenful, or click below the scroll box to move down one screenful.

Many mice and trackballs have a wheel between the left and right buttons. Roll this toward you or away from you to scroll vertically in the document. Some of these wheels can also be pushed to the left or right to scroll horizontally.

Moving the Insertion Point with Click and Type

The Click and Type feature enables you to place text anywhere on the page. If the location you choose is outside the current document, extra tab stops and/or empty paragraphs are added to allow the insertion point to reach that spot.

So what does "outside the current document" mean? Recall from the beginning of this chapter that each document has an end-of-file marker, a small horizontal line that marks where the last line of the document ends. This marker is visible only in Draft and Outline view, but it's always there, enforcing the boundary of the document. As you type lines of text, this marker moves further down the page.

Before the days of Click and Type, you could not move the insertion point past this end-of-file marker via normal methods (such as by pressing the arrow keys or by clicking). That meant if you wanted to place text further down on the page than the end-of-file marker, you had to press Enter, adding blank paragraphs, until the document had sufficiently expanded so that the desired area was part of the document.

Click and Type provides an alternate method for placing text outside the document's current borders—and for starting text at horizontal locations other than the left margin. With Click and Type, you simply double-click to place the insertion point, rather than the usual single-clicking.

If the location you chose is outside the end-of-file marker, Word automatically inserts the needed blank paragraphs so that the area is within the document.

If the location you chose is not at the left margin, Word inserts a tab stop at the chosen spot and tabs over to it for you. If the text you type is longer than will fit on one line, Word wraps the next line to the left margin. To make all the text line up under the first line you typed, select the paragraph and press Ctrl+Shift+T to create a hanging indent.

You can even get different text alignments on those tab stops that Word creates with Click and Type. Notice the mouse pointer changes as you move over different areas of the page. When you are in an area where Click and Type can be used, the mouse pointer has a text alignment symbol on it. Over the left side of the page, it's a left-align symbol, as in Figure 3.8. In the center it's a center-align symbol, and as you approach the right margin, it's a right-align symbol. Whatever symbol is shown when you double-click determines whether it will be a left-aligned or right-aligned tab stop that's created.

Figure 3.8

Figure 3.8 The tab stop's alignment depends on the area of the page in which you are using Click and Type.

To change the tab stop's alignment, see "Working with Tab Stops," p. 201.

Navigating with Keyboard Shortcuts

Table 3.2 lists some keyboard shortcuts for moving the insertion point in Word 2007.

Table 3.2. Keyboard Shortcuts for Navigation

Keyboard Shortcut

Moves to:

Alt+down arrow

Next object


End of the row

Alt+F1 (or F11)

Next field


Next window


Next misspelled word


Start of the row

Alt+Page Down

Bottom of the current column

Alt+Page Up

Top of the current column

Alt+Shift+F1 (or Shift+F11)

Previous field


Previous window

Alt+up arrow

Previous object

Ctrl+Alt+Page Down

Bottom of the window

Ctrl+Alt+Page Up

Top of the window

Ctrl+Alt+Z (or Shift+F5)

Previous location of the insertion point

Ctrl+down arrow

Next paragraph or next table cell


End of the document

Ctrl+F6 (or Alt+F6)

Next window


Beginning of the document

Ctrl+left arrow

One word to the left

Ctrl+Page Down

Next item (based on the Browse Object setting)

Ctrl+Page Up

Previous item (based on the Browse Object setting)

Ctrl+right arrow

One word to the right


Previous window

Ctrl+up arrow

Previous paragraph


End of the current line


Next pane or frame


Beginning of the current line

Page Down

Next screen

Page Up

Previous screen


Previous pane or frame


Previous cell in a table


Next cell in a table, or starts a new table row if already in the last cell

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