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Formatting SmartArt

After you place SmartArt on your slide, you need to format it to fulfill your requirements:

  • You might want to add or edit text.
  • You might want to change the theme colors or apply a style to the shapes.
  • You might want to add or remove shapes within the SmartArt.
  • You might want to realign or resize the SmartArt.
  • You might want to change to another SmartArt variant.

Whatever you might want to do, it's all done from the two new SmartArt Tools ribbon tabs that you can see only when some SmartArt is selected on a slide:

Figure 12.2

Figure 12.2 SmartArt Tools Design ribbon tab.

Figure 12.3

Figure 12.3 SmartArt Tools Format ribbon tab.

Tables 12.1 and 12.2 explain the functions of the buttons on these ribbon tabs.

Table 12.1. SmartArt Tools Design Ribbon Buttons





Add Shape

Adds another shape to the selected SmartArt graphic.


Add Bullet

Adds a bullet at the same level as the selected text.


Right to Left

Changes the direction of the chosen element such as an arrow from right to left. This is a toggle option.



Enables you to change the hierarchy level of the selected SmartArt component.



Promotes the level of the selected SmartArt component.



Demotes the level of the selected SmartArt component.


Text Pane

Makes the text pane visible so that you can also edit the SmartArt text as bullet points. This is a toggle option.



Shows more layouts in the same SmartArt type—so if you have an organization chart on the slide, this shows you more SmartArt layouts for organization charts.


Change Colors

Lets you change the color combination of the elements contained in the SmartArt graphic.


SmartArt Styles

Provides more styles of the selected SmartArt graphic, with changed colors and effects.


Reset Graphic

Resets the graphic to the original SmartArt graphic, which is helpful if you have resized elements.

Table 12.2. SmartArt Tools Format ribbon Buttons





Edit in 2-D

Works for SmartArt elements with 3-D effects that you might find easier to edit in 2-D.


Change Shape

Enables you to change the shape of a selected SmartArt element; for example, you can change an arrow to a rectangle.



Makes the selected SmartArt element larger.



Makes the selected SmartArt element smaller.


Shape Styles

Applies ready-formatted styles to selected SmartArt elements.


Shape Fill

Changes, adds, or removes the shape fill of a selected SmartArt element.


Shape Outline

Changes, adds, or removes the shape outline of a selected SmartArt element.


Shape Effects

Changes, adds, or removes effects applied to a selected SmartArt element.


WordArt Styles

Applies a WordArt style to the text contained in a selected SmartArt element. Also enables you to change the fill, outline, and effects.



Reorders, aligns, groups, and rotates selected SmartArt elements.



Resizes selected SmartArt elements.

Formatting Individual SmartArt Elements

After you have placed a SmartArt graphic on a slide, there's a lot you can do to change its appearance:

  • Add more shapes—for example, add another shape to a cycle diagram or organization chart.
  • Change the colors and effects of the shape elements in a SmartArt graphic.
  • Resize and reposition the entire SmartArt graphic, or resize and reposition individual elements such as shapes within the graphic.
  • Change the SmartArt graphic variant to something else, or just experiment and see whether another SmartArt graphic variant works better.
  • Reorganize the graphic by promoting or demoting levels, changing directions of shapes such as arrows and so on.
  • Change individual shape elements within the SmartArt graphic, or make them smaller or larger.
  • Change the font formatting of the text within the SmartArt graphic.
  • Add animation to a SmartArt graphic.

    To learn more about animation, see Chapter 16, "Working with Animation," p. 283.

  • Reset a SmartArt graphic if you want to start all over again with the formatting.

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