View Revision Marks Your Way
When the new paradigm emerged for revision marks in Word 2002, the developers realized that not everyone was going to like having every revision and comment fly out into the right margin in a balloon. On the other hand, they reasoned that some people would delight in it. They were right in both assumptions. Happily, if you don’t like the default setting in the newer versions of Word, you can change the display to look more like revisions did in Word 2000, where insertions were underlined and deletions were marked through in the body of the text. Just follow these steps:
- Choose Tools > Options to open the Options dialog box.
- Click the Track Changes tab and alter the settings to suit your preferences (see Figure 6). In particular, select from the drop-down menu in the Use Balloons (Print and Web Layout) option.
Figure 6 Showing choices for balloon use.
In Figure 6, I chose to display balloons only for comments/formatting, leaving the markups to show in the old-fashioned scribbled over and underlined manner in the text. Some of us would be happier if the formatting issues were not called out in any manner, as all those balloons announcing format changes are a pain to clear, but we don’t have that option.