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Tip Sheet

  • Use the New Mail Notification item in the Sounds tab of the Sounds And Audio Devices (in the Control Panel) to tell Windows what sound to make when new email arrives in the default email application.
  • In Outlook 2003, use Tool, Options, Preferences tab, E-mail Options, Advanced E-mail Options, Play A Sound to determine whether Outlook uses the system sound when email arrives.
  • Use Windows' Sound Recorder (in Accessories, Entertainment) to record your own sounds, including voice alerts.
  • Use the Outlook Rules Wizard to tell Outlook what to do when email from specific senders arrives (Tools, Rules And Alerts).
  • Outlook 2003 rules are stored in your personal folders file (usually outlook.pst). This file is not backed up when you use the Save My Settings Wizard. So to preserve your investment, make sure that make frequent backups of your .pst file.
  • To copy your rules to another computer, you can copy the .pst file. Or in Rules and Alerts, choose Options, Export Rules; on the other computer, choose Options, Import Rules.
  • You should also copy any custom sounds needed by the rules. They should be copied to the default sounds location. This location varies, but can be discovered by creating a play a sound rule, and noting the Look in: location where Outlook prompts you to select a sound to play.
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