Home > Articles

This chapter is from the book

Create an Address Book

One of the best ways to save time when sending and receiving mail is to keep an address book. When you do this, you can avoid errors typing the name, plus you save time. You can use your address book to keep track of just email information or more detailed address and personal information.

The easiest way to add an address is to "pick it up" from an existing message. If you don't have a message from the person you want to add, you can also manually type the address.

Creating an Address Book Entry from an Existing Message

To create an address book entry from an existing message:

  1. Open the message from the person you want to add to your address book.

  2. Right-click the sender's name and then click Add to Address Book. You see the Summary tab with the default name and email address; sometimes they are both the same, so you may want to change the name to the person's actual name.

  3. Figure 3.17Figure 3.17 You can easily add a new contact to your address book.

  4. If needed, click the Name tab. Then type the first and last name in the First and Last fields.

  5. Enter any other information on any of the other tabs.

  6. Click OK.

Typing a New Address Book Entry

To type a new address book entry:

  1. Click the Addresses button.

  2. Click the New button and then click New Contact.

  3. Figure 3.18Figure 3.18 You can manually enter a name and email address for your address book.

  4. Type the first and last name in the First and Last fields.

  5. Click in the E-Mail Addresses field and type the email address.

  6. Enter any other information on any of the other tabs.

  7. Click OK. The entry is added.

Selecting an Address from the Address Book

When you select an address from the address book, you can enter an email address automatically—without making a mistake. To select from the address book:

  1. Click the To button to display the Select Recipients list.

  2. Figure 3.19Figure 3.19 Rather than type an address, you can select it from a list.

  3. Select the person and then click the appropriate button (To, Cc, or Bcc). The person is added to the Message recipients list. You can add as many recipients as needed.

  4. When all the recipients have been added, click OK. The names are listed in the message.

Keep these tips in mind when creating an address book:

  • You can also enter more information. To do so, click any of the tabs for that person's address entry and complete the information. You can change the name, enter home and business address and contact information, and keep personal information, for instance.

  • To edit someone's entry, click Addresses and then double-click that person's name in the Address Book dialog box.

  • Outlook Express automatically adds to your address book any people you reply to. If you want to check that this feature is on or if you'd like to turn it off, click Tools, Options. Click the Send tab and check (turn on) or uncheck (turn off) Automatically Put People I Reply To In My Address Book.

  • Outlook Express displays your Contacts list (from your address book). If you don't see this list, you can display it. To do so, click View, Layout. In the Basic area, check Contacts. (Note you can also choose to hide or display any of the listed areas by checking or unchecking the appropriate check box.) When the Contacts list is displayed, you can double-click any of the listed names to automatically create a new mail message addressed to that person.

Send a Message to Several People

If you need to send messages to the same set of recipients frequently, you can set up a mail group. Then rather than select each person's address when creating a message, you can select the group. The message will be sent to everyone in the group.

To create a mail group, follow these steps:

  1. Click the Addresses button.

  2. Click the New button and then click New Group.

  3. Type a group name.

  4. Figure 3.20Figure 3.20 Use this dialog box to set up a group mailing list.

  5. Click Select Members and then from the list that appears, select each member and click the Select button. When all the names are added, click OK twice to create the group.

  6. Click the Close button to close the Address Book window.

As soon as the group is added, you can click the To button and select the group name from the Select Recipients dialog box.

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020