Subscriptions enable you to monitor the contents of a Notes database and be notified when the content changes. Notifications of the changes are not sent via an active notification mechanism such as email, but rather by passive notification. All changes are stored within your Subscription results database and can be viewed whenever you like.
To begin creating a subscription, open the database to be monitored. From the menu bar, select Create, Subscription. Give the subscription a name, and then provide some parameters on what you want monitored.
Suppose that you want to know whenever a new employee joins your organization. In this case, assume that the addition of a person to the Domino Directory signifies the addition of a new employee. How can you set up a subscription to give you this information?
To set up a sample subscription to monitor for new or changed employees, follow these steps:
Open your organization's Domino Directory.
From the menu bar, select Create, Subscription. A new document appears similar to Figure 3.20.
Figure 3.20 You can add a subscription to monitor databases.
In the dialog box, enter New Employees as the subscription name.
Under Retrieval, choose Those Matching the Selection Formula (Advanced).
For the selection formula, enter SELECT Form="Person".
Click the Save and Close action button.
That's it. You now have a subscription to tell you when new employees arrive. Actually, it tells you whenever any person's record changes. Now take a look at how you can monitor the results. Open your Favorite Bookmarks folder. Click Subscription Results. By clicking the Subscription Options hotspot in the upper-right corner of the screen, you can see a list of all your subscriptions, and you can selectively enable, disable, and edit your subscriptions.