Your Personal Address Book Database
Your Personal Address Book database (names.nsf) is used to store information about your personal contacts and information on how to access your Domino environment. Figure 3.8 shows the default view of the contacts in the address book. For quick reference, the letters to the left of the names provide rapid access to the user's first names.
Figure 3.8 The Contacts view lists all of the contacts within your address book.
For each contact, you can fill in information such as name, company, address, phone numbers, and email addresses, as illustrated in Figure 3.9. You can create a new contact by clicking the New action button and selecting Contact from the Contacts view.
Figure 3.9 You can store names, phone numbers, addresses, and comments for each contact.
In addition to the standard name and address information, you can store attachments, documents, and comments with each contact. Click the Briefcase tab and attach any type of file by using the Attach button in the Editing toolbar. The Attach button has a paperclip as its icon. Additionally, you can add comments regarding the contact.
Under the Advanced tab, you can organize any contact into a group and assign categories to each contact. In Figure 3.10, you'll notice that each user can be assigned to multiple categories. Each category can be created and managed by you, the user.
Figure 3.10 Contacts can be in more than one category.
In addition to managing your contacts, the address book contains all the information needed to manage and control the connectivity settings for your workstation.
In Figure 3.11, you can see the Accounts view within the Personal Address Book. The Accounts view enables you to set up different accounts for email, newsgroups, and directory services on the Internet. You can use IMAP, POP, or SMTP for email; NNTP for newsgroups; and LDAP for directories. By configuring your accounts, you can access non-Domino servers from your Notes client. Adding an account document enables you to configure your Notes client to download your mail from another Internet service provider (ISP).
Figure 3.11 The Accounts view enables you to set up accounts for various Internet protocols.
Server connection documents specify communication protocols such as TCP/IP, SPX/IPX, or Modem for a specific destination. A connection document is used when you try to connect from your local workstation to a Domino server. Notes selects the appropriate connection document, depending on your user ID's identity, the location you are connecting from, and the communication method protocol you are using. Connection documents can also be used to limit the users that can utilize the connection and the locations from which they can initiate the communication.
As shown in Figure 3.12, the location document can be configured depending on whether you have a mobile computer or a home office computer, or whether you access your office server remotely. You can configure settings such as the type of connection (Local Area Network, Notes Direct Dialup, Passthru Server, or Hunt Group). You can also indicate your preferences for Internet browser, replication, mail, and other parameters that might vary when you are in one location or another. Notice that in the lower-right corner of the status bar on the bottom of the window, you can change your current location. Figure 3.12 demonstrates the location document named Office. When you click it, a window pops up so that you can choose the location document you want to use.
Figure 3.12 The location document specifies where you are and how you are connected.