Understanding the Special Details
Within Visio 2002 are a few topics of which you need to be aware. They are not necessarily related to one another, or to anything else. These topics include headers and footers, field insertion, and page order adjustment. Use these next few sections as a guide to understanding these important topics.
Headers and Footers
Headers and footers are used to add information to a printed drawing. You may view the header and footer by selecting the View, Header and Footer menu choice. Both the header and footer have three boxes to which you may add informationleft, center, and right. In each box, you may type the information you want displayed, or you may choose from a set of built-in fields, including page number, total number of pages, filename, and date/time information. You may use a combination of typed data and built-in data to make a header or footer field. See Figure 3.6 for the Header and Footer window and a list of preset information you may add to a header or footer.
Data you add to the header or footer does not show on the drawing page. Header and footer information shows in the Print Preview, which is accessed from the File, Print Preview menu.
Figure 3.6 Headers and footers can contain text, preset information, or a combination of both.
Inserting a field is a way to place specific information into a shape's text box or a standalone text box. To place a field into a shape, select the shape and go to the Insert, Field menu. You'll be prompted with a dialog box, as shown in Figure 3.7, to select the category of information, the specific piece of data, and the format of the displayed data. To do the same thing in a standalone text box, create a text box using the Text Tool, and then select Insert, Field. You will need to set the Category of information, the specific fact, and the display format.
Figure 3.7 The display resulting from this field is the file creator's name in mixed case (for example, Richard Powell).
Adjusting Page Order
You adjust page order in two ways. First, you may click a page tab and drag it to a new position within the page tabs. Notice that the insertion point appears as a dark inverted triangle above the tabs. The second way to adjust page order is to right-click any page tab and select Reorder Pages.
Foreground page tabs appear to the left and background page tabs appear to the right.