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This chapter is from the book

This chapter is from the book

Creating Documents with Microsoft Office

The Galaxy Tab S2 has several Microsoft Office apps preinstalled on the device, including Microsoft Word, Excel, and PowerPoint. You can use these apps to view and edit Word documents, Excel spreadsheets, and PowerPoint slideshows right on your Tab S2.

This example shows you how to open the Microsoft Word app, open and close a document, access a document from a cloud storage service such as Microsoft OneDrive, and create a new document.

Sign In to Your Microsoft Account

Before you can use Word, you need to open the Word app from the second page of your Home screen. After you open the Word app, you need to sign in using your Microsoft account.

  1. On the Home screen, swipe from right to left to open the second Home screen and then tap Word.

  2. Tap Sign In.

  3. Type the email address or phone number associated with your account.
  4. Tap Next.

  5. Type the account password in the Password field.
  6. Tap Sign In.

  7. After the Word app downloads any documents you have stored in your OneDrive account, tap Start Using Word.

Open and Close a Document

After you start Word, you can begin to browse through a list of documents and open one by tapping the filename in the list. When you finish viewing the document, you can close it and return to the Word home screen to browse for another document.

  1. Swipe up and down in the Recent document list to view all the documents available in your OneDrive account. The list shows documents you’ve opened in OneDrive or the Word app today in the Today section at the top of the list, followed by older documents underneath the Today section.
  2. Open a document stored on another cloud storage service, on the Galaxy Tab S2, or in another location (such as a SharePoint account) by tapping Open Other Documents. You find out how to open other documents later in this chapter.
  3. For this example, I’m opening a sample Word document by tapping the filename in the list.

  4. After a few minutes, the document screen appears. If you see a yellow Read-Only window above the document asking you to update the file to the newest format, upgrade the file by tapping the Upgrade a Copy button (not shown).
  5. Swipe up within the page to view the bottom of the page, and swipe down to view the top of the page.
  6. Tap on a location within your document to place the cursor at that location. A blue handle appears under the cursor so you can see where the cursor is.
  7. Tap the Search icon to find text in the document that matches your search term(s) within the Home toolbar. You can also format your document within the toolbar.
  8. Tap the File tab to open a new or existing document, save the document, share the document with others, print the document, change app settings, and close the document.
  9. Tap the Insert tab to add features to your document such as a table or an image using the tools on the Insert toolbar.
  10. Tap the Layout tab to change the document margins, page orientation, page size, column layout, and page breaks using the tools on the Layout toolbar.
  11. Tap the Review tab to check spelling, use the thesaurus, view the word count, add and delete comments, and track changes using the tools on the Review toolbar.
  12. Tap the View tab to open the View toolbar and view the document in Read or Edit view, change the view of the file by zooming in and out, view the entire page on the screen, or zoom in so the width of the page appears on the screen.
  13. Tap the Save icon to save the file with the same or a different filename on the same OneDrive folder or in a different location, such as in the Documents folder on your Tab S2.
  14. Tap the Read View icon to hide the tabs, toolbars, and icons and display only the filename in the title bar at the top of the screen. You can return to Edit view by tapping the title bar and then tapping the Edit View icon that’s in the same location as the Read View icon in this example.
  15. Tap the Share icon to share a link to a file or share the file itself by selecting an option within the Share As Link window list. If you share a link, you must specify whether the recipient can only view the file or has the authority to edit the file.

  16. Close the document and return to the Word home page by tapping the Back touch button (not shown).

Access Files from a Cloud Service

If you have files on an online file storage service, such as Dropbox, Word makes it easy for you to access and open files from that service.

  1. Tap Open Other Documents in the Word home screen.

  2. In the Open screen, tap Add a Place to add an online file-sharing service. This example uses Dropbox.

  3. Tap Dropbox in the Add a Place window.

  4. In the Open With window, tap Internet.
  5. Tap Just Once.

  6. Type your email address and password associated with your Dropbox account.
  7. Tap Sign In. If you see a pop-up window asking you if you want to save your password with the associated website, tap Not Now.

  8. Tap Allow to give all Office apps on your Galaxy Tab S2 access to your Dropbox account.

  9. The Dropbox folder appears within the list of storage locations.
  10. Folders within your Dropbox folder appear at the right side of the Open screen so you can open the file you want within the appropriate folder or subfolder.

  11. Navigate to the folder that contains your file and then open the file by tapping the filename. For this example, I’m opening a copy of the novel Land of Milk and Money by Anthony Barcellos by tapping the filename in the list.

  12. The first page in the document appears in the Word screen in read-only mode so you can read through it by swiping up and down on the screen.
  13. Tap Dismiss to close the Read Only window above the document.
  14. Tap the Read View icon to maximize the amount of screen space for your document by tapping the Read View icon. After you tap the icon, Word hides the tabs, toolbars, and icons and only displays the filename in the title bar at the top of the screen.

Create a New Document

Word makes it easy for you to create a new document so you can edit, save, and print the document from your Galaxy Tab S2.

  1. Open the Word app as described earlier in this chapter.
  2. View all available document templates by swiping up and down in the Document Templates list on the right side of the screen.
  3. Tap the Blank Document tile.

  4. The new document appears on the screen with the keyboard at the bottom of the screen. As you type, your text appears in the default document font.

  5. The default document title name shows Document1, which is the default name of the document.
  6. Tap Undo to reverse the previous action, such as deleting a word.
  7. Tap Redo to reapply the previous action you previously undid. For example, if you tapped the Undo icon after deleting a word, tap the Redo icon to delete the affected word again.

  8. Select a word by tapping and holding on the word for a second. The word is highlighted and has two blue handles on either side of the word.
  9. Select or deselect characters by tapping and holding on one of the blue handles and then drag your finger until you have selected the text you want.
  10. In the Home toolbar, you can change the font size, style, and color; change the appearance and alignment of the selected paragraph; and apply a text style to a selected area of text. For example, you can tap the Styles icon in the toolbar and then apply the Intense Emphasis style by tapping Intense Emphasis in the drop-down list.
  11. Open the Open screen by tapping the File tab.

  12. Tap Save to save the document.

  13. Tap the storage service to which you want to save the document. The default is OneDrive. If you want to store the saved document on the Tab S2, tap This Device.
  14. Tap the folder into which you want to save the file.

  15. A list of documents within the folder appears in the list.
  16. If you want to view the list of storage services and devices, swipe from left to right on the screen. View the list of documents in the folder by tapping the folder name as you did in step 14.
  17. Tap the Close icon and then type the filename in the box.
  18. Tap Save. Word saves the file, and the document screen reappears with your new document name in the title bar at the top of the screen.

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