Creating New Notebooks
When you create new files in most programs, such as Microsoft Word or Excel, a new blank file opens ready for you to add data. Later, when you save the file, you choose a filename and a storage destination, such as a folder or drive on your computer or a location on your cloud service. OneNote does things a little differently. You choose a storage location and a filename at the same time you create the new notebook. Because you don’t have to worry about saving the notebook file (saving is automatic), OneNote skips the file saving and naming step that normally happens after you start a new file and lets you determine a location for the notebook at the same time you create the file.
As previously mentioned, you can create as many notebooks as you want in OneNote. When creating a new notebook, the New Notebook window is displayed. You use this window to assign a name for the notebook file.
The left side of the window lists location options. You can use several of the options listed to navigate to a particular drive or folder on your computer or you can opt to utilize cloud storage in which to store the notebook. Storage options include the following:
- OneDrive Store your notebook in OneDrive’s top-level folder when you select this option. If you prefer to put the notebook in another folder on OneDrive, choose the Create in a Different Folder link.
- This PC Use this option to store the notebook in the default OneNote Notebooks folder in your computer’s Documents Library. If you prefer a different location, choose the Create in a Different Folder link.
- Add a Place Hopefully, you’re already using Microsoft’s OneDrive cloud storage. If not, you can add it using this option and store your notebook there. If you’re using SharePoint, you can use this option to store the notebook on Office 365 SharePoint.
- Browse Use this option to store the notebook in a recent folder or browse for a particular folder or drive.
Depending on which option you pick, additional dialog boxes or settings may appear for you to narrow down a location. For example, you can click or tap the Browse option and navigate to the exact folder or drive where you want to save the notebook.
If you store your notebooks on your computer or laptop, they’re automatically saved in a default folder in your Documents folder unless you specify another location. Look for a OneNote Notebooks folder to find your notebooks.
If you want your notebooks easily accessible from any device, your best bet is to store your notebooks on OneDrive (or Office 365 SharePoint). Your OneDrive files are private unless you choose to share them with other users. If an Internet connection isn’t always possible, you can always sync them to the cloud at a later time.
Create a New Notebook
You can create a new notebook and specify where to store it, such as on OneDrive or in a particular folder on your computer.
On the Ribbon, click or tap the File tab.
- Click or tap New.
- Choose a location for the notebook.
- Type a notebook name in the Notebook Name box.
Click or tap Create Notebook.
If you’re storing the notebook on OneDrive, a prompt box appears asking whether you want to share the notebook with others; click or tap Not Now to continue without sharing.
OneNote opens your new notebook. You can now start entering notes.
Assign a Notebook Color
You can assign a color to a notebook name making it easier to identify notebooks listed among the Notebooks list or the Notebook Information window. For example, you might color coordinate all your work-related notebooks as one color and all your personal notebooks as another color.
- Click or tap the Notebooks list.
- Right-click or press and hold the notebook name.
Click or tap Properties.
- Click or tap the Color drop-down arrow.
- Click or tap a color.
Click or tap OK.
OneNote changes the notebook color; to view the new color, click or tap the Notebooks list.