Home > Articles > Operating Systems, Server > MAC OS X/Other

  • Print
  • + Share This
This chapter is from the book

This chapter is from the book

Changing the Page Setup

Word’s options and features for setting up pages are legion, but few of us use them with any regularity. That’s a shame because Word’s page setup tools are often useful and easy to use, after you get to know them. The next few sections take you through the most useful of Word’s page setup features.

Setting the Margins

One of the most common page layout changes is to adjust the margins, the blank space to the left and right, as well as above and below the document text (including the header and footer). The standard margins are 1 inch on all sides. Decreasing the margins fits more text on each page (which is useful when printing a long document), but it can also make the printout look cluttered and uninviting. If you increase the margins, you get less text on each page, but the added whitespace can make the document look more appealing.

You can set specific margin sizes for the Top, Bottom, Left, and Right margins, and you can also specify where you want Word to apply the new margins: to the whole document or from the insertion point forward.

  1. Click the Layout tab.
  2. Click Margins.
  3. Click Custom Margins. Word opens the Document dialog and displays the Margins tab.

  4. Use the Top spin box to set the top margin.
  5. Use the Bottom spin box to set the bottom margin.
  6. Use the Left spin box to set the left margin.
  7. Use the Right spin box to set the right margin.

  8. Use the Apply To list to click whether you want your new margins applied to the whole document or only from the insertion point forward.
  9. Click OK.

Changing the Page Orientation

By default, page text runs across the short side of the page, and down the long side. This is called portrait orientation. Alternatively, you can configure the text to run across the long side of the page and down the short side, which is called landscape orientation.

  1. Click the Layout tab.
  2. Click Orientation.
  3. Click the page orientation you want to use.

Changing the Paper Size

Word assumes that you will be printing your documents on standard letter-size paper, which is 8.5 inches by 11 inches. If you plan to use a different paper size, you need to let Word know what you will be using so that it can print the document correctly.

  1. Click the Layout tab.
  2. Click Size.
  3. Click a paper size.

Add a Page Break

If you have a paragraph that must begin at the top of a page, you can ensure that happens by inserting a page break just before that paragraph.

  1. Click at the beginning of the paragraph that you want to appear on a new page.
  2. Click the Insert tab.
  3. Click Pages.
  4. Click Page Break.

Understanding Sections

In Word-related training sessions and question-and-answer periods, some of the most common complaints and queries center on using multiple page layouts in a single document:

  • How can I have different headers (or footers) for different parts of a document?
  • I have a long table on one page. How can I set up that one page with landscape orientation?
  • Can I switch from a two-column layout to a three-column layout for part of a document?

Most people end up splitting a single document into multiple documents to accomplish these and similar tasks. However, you do not have to break up your document just because you want to break up the page layout. The secret to doing this is the section, a document part that stores page layout options such as the following:

  • Margins
  • Page size and page orientation
  • Headers and footers
  • Columns
  • Line numbering
  • Footnotes and endnotes

Add a Section Break

When you create a document, Word gives it a single section that comprises the entire document. However, you are free to create multiple sections within a single document, and you can then apply separate page layout formatting to each section. The transition from one section to another is called a section break.

  1. Click where you want the new section to begin.
  2. Click the Layout tab.
  3. Click Breaks.
  4. Click a section break.

Display Text in Columns

If you put together a brochure, newsletter, or any document where you want to mimic the layout of a newspaper or magazine, you probably want your text to appear in two or more columns. When you use columns, as the text in the first column reaches the bottom of the page, it continues at the top of the next column. It’s only when the text reaches the bottom of the last column that it continues on the next page.

  1. Click where you want to convert the text to columns.

  2. Click the Layout tab.
  3. Click Columns.
  4. Click More Columns. Word opens the Columns dialog.

  5. Click the number of columns.
  6. Use these spin boxes to set the width of each column.

  7. Use these spin boxes to set the spacing between each column.
  8. Use the Apply To list to click whether you want your new column settings applied to the whole document or only from the insertion point forward.
  9. Click OK.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020