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Working with Headers and Footers

A header is a section that appears at the top of each page between the top margin and the first line of text. Any text, graphics, or properties you insert in any header appear at the top of every page in the document. Typical header contents include the document title and the date the document was created or modified.

A footer is a section that appears at the bottom of each page between the bottom margin and the last line of text. As with a header, anything you insert in any footer appears at the bottom of every page in the document. Typical footer contents include the page number and document filename.

Here are your choices for adding content to a header or footer:

  • Text—You can type any text, such as a brief document description, a note to the reader, or your company name.
  • Page numbers—You can insert just the page number, the phrase Page X (where X is the current page number), or Page X of Y (where X is the current page number and Y is the total number of pages in the document).
  • The current date and time—You can display the current date, time, or both the date and time using various formats. You can also configure the date and time to update automatically each time you open the document.
  • Document information—You can insert a number of document properties, including Author, Comments, Status, Subject, and Title.
  • A field—Choose Design, Document Info, Field, and then use the Field dialog to insert the field code.
  • Picture or clip art—You can insert a photo or other image from your computer or you can grab a piece of online clip art.

Adding a Header

You can create a header from scratch by inserting a blank header (with one or three columns) or you can click a predefined header template.

  1. Click the Insert tab.
  2. Click Header.
  3. Click the type of header you want to add. Word inserts the header and displays the Header & Footer tab.

  4. If you want to include a page number in your header, click Page Number.
  5. Click Page Number.

  6. If you want to include the date or time (or both) in your header, click Date & Time to open the Date and Time dialog.
  7. Click the format you want to use.

  8. Click OK.

  9. If you want to include a document property in your header (such as the Author or Title), click Field to open the Field dialog.
  10. Click Document Information.
  11. Click the property you want to add.
  12. Click OK.
  13. If you want to include an image from your computer, click Picture from File. See “Inserting a Picture” in Chapter 3, “Working with Office 2016 for Mac Graphics.”
  14. To add text, position the insertion point within the header and then type your text.
  15. Click Close Header and Footer or click the header’s Close tab.

Adding a Footer

You can create a footer from scratch by inserting a blank footer or you can click a predefined footer template.

  1. Click the Insert tab.
  2. Click Footer.
  3. Click the type of footer you want to add.

  4. If you want to include a page number in your footer, click Page Number.
  5. Click Page Number.

  6. If you want to include the date or time (or both) in your footer, click Date & Time to open the Date and Time dialog.
  7. Click the format you want to use.
  8. Click OK.

  9. If you want to include a document property in your footer, click Field to open the Field dialog.
  10. Click Document Information.
  11. Click the property you want to add.
  12. Click OK.
  13. If you want to include an image from your computer, click Picture from File. See “Inserting a Picture” in Chapter 3.
  14. To add text, position the insertion point within the footer and then type your text.
  15. To switch to the header, click Go to Header. When you’re in the header, you can switch back to the footer by clicking Go to Footer.
  16. Click Close Header and Footer or click the footer’s Close tab.

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