Home > Articles > Operating Systems, Server > Microsoft Windows Desktop

Working with OneDrive in Windows 8.1

  • Print
  • + Share This
Working in the cloud may sound strange at first, but you’ll quickly learn to love accessing your files from any device, anytime. This is an introduction to OneDrive and shows you how to start working with your files in the cloud.
Like this article? We recommend

Like this article? We recommend

Most of us today have some kind of technology always within reach. We may use our traditional desktop computers when we’re in the office, crunching numbers, creating presentations, and writing reports. But chances are good that we also check email, get directions to a restaurant, and connect with social media apps using our smartphones. Some of us even continue our work—reviewing documents and more—while we’re on the go, using whatever we have handy: laptop, tablet, or phone.

Although the technology supports us doing all kinds of work on all kinds of devices, getting to the files we need can be a bit of a problem. If you want to work on a file you’ve saved on your desktop, how do you get it to your phone? Most likely, you’ll email it to yourself. How do you move a file you worked on at home to your computer at the office? Yep, use email or a flash drive. The trouble with this approach is that if you’re not careful, you can easily start working on an older version of a file and lose important updates and improvements.

Here’s a better options: Store your files in one central location where you can easily open and work on the file using any device you own.

Welcome to OneDrive, Microsoft’s answer to cloud storage. Your OneDrive account is a free online storage space where you can save, organize, update, and share files using your desktop, laptop, tablet, and phone. Your OneDrive is part of your Microsoft account, and when you save files using any of the Office apps (or move files around using File Explorer), you can save your files to OneDrive easily, just as you would any folder on your computer or device.

How Do I Get OneDrive?

If you use Windows 8.1, you’ll discover that OneDrive is already available to you, both on the Start screen and as one of the Favorites you can choose in File Explorer. If you use Windows 7 or Windows 8, you can download the OneDrive app from Microsoft’s Download OneDrive page (https://onedrive.live.com/about/en-us/download/). If you want to download OneDrive for your Windows Phone, tap Store on your phone and search for OneDrive; then tap Install to add the app to your phone.

Figure 1 Find OneDrive in the Store on your Windows Phone and tap Install to add the app

Now OneDrive is also available for iOS and Android devices, as well as your Xbox. You can download the additional OneDrive apps by going to the Download OneDrive page and clicking Choose Your Device. Simply click or tap your device from the list and the site leads you through the process to download the app you need.

Figure 2 You can download versions of OneDrive for your different devices from the Download OneDrive page

Viewing Your Files in OneDrive

In addition to using OneDrive in File Explorer, where you can see your files and folders displayed in traditional File Explorer style, you can go to OneDrive on the web to view your files and folders there. The folders appear as rectangles, displaying any images you’ve stored inside. Along the top of the screen, you see tools for working with the files you stored in the cloud. Click Create to create a new folder for your files or to create documents, worksheets, and presentations using the Office Online apps.

Figure 3 Online you can easily view your files and folders, create new documents, share your files, and more

You can also click Share to share a file or folder with others in your contact list, Upload additional files, change your OneDrive settings, and more. You can control the way the files display by clicking Recent Docs, All Photos, or Shared in the upper-left corner of the OneDrive screen. Clicking each of these categories displays only the types of files you’ve selected. For example, if you click Shared, only the files you’ve shared with others display in the file display area.

Easy Access to Other Apps

One thing Microsoft can offer in terms of cloud storage that others cannot is easy access to other Microsoft apps. By clicking or tapping the down arrow to the right of OneDrive in the upper-left corner, you display the Office Hub, which gives you a set of tiles that take you to other Microsoft apps: Outlook, People, Calendar, Word Online, Excel Online, PowerPoint Online, and OneNote Online. This enables you to move between OneDrive and other apps seamlessly, with a simple click of the mouse or tap of the finger.

Figure 4 You can click the OneDrive arrow to display the Office Hub and move easily to other apps

If your PC is connected to a domain, Family Safety might not be available. Check with your system administrator.

Final Thoughts

If you use a number of different computers and devices throughout the day, storing your files in the cloud gives you an easy way to access your files without saving and emailing multiple versions all over the place. By storing your files in one place, you can open, edit, and share them easily from any device. When you use OneDrive, Microsoft’s answer to cloud storage, you get the added benefit of working seamlessly with your Office applications, Office Online apps, and other Microsoft apps you may have come to rely on, like People, Calendar, and more. Even if you’ve been trying to keep your head out of the clouds, OneDrive is worth a try. You may just find that it makes managing all those files a breeze.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020