Home > Articles

  • Print
  • + Share This
This chapter is from the book

This chapter is from the book

Exploring the Admin Console

The Admin console page, also called the dashboard, is your go-to spot for administrating tasks for Google Apps for you and your team. Google takes you to the Admin console after you complete the signup process, but you can sign in anytime by typing google.com/a/yourdomain.com in your browser’s address box, substituting your own domain name, of course.

Look for any announcements and alerts using the Notifications button, which is shaped like a bell. Click the button to view all notifications. To the right of the Notifications button, you can find the Help and Settings buttons. Use them to find help with tasks or change settings.

You can use the universal Search bar at the top of the page to conduct a search. As you open different tools, you can use the Navigation button at the far left corner of the page to return to the Admin console.

The console’s right pane offers a quick look at usage and activities stats, plus more tools and common tasks.

The control icons, or tools, on the Admin console page are for managing apps and users. You can drag them around the page to rearrange them. To add more controls, you can click the More Controls link and drag icons from the bar to the dashboard to add them to your main administration tools.

Here’s what you can do with the default tools already on the console:

  • Users—Add more users to your domain. You can also reset passwords and view activity logs.
  • Company Profile—View and personalize your Google account, such as adding a company logo, time zone setting, and more.
  • Billing—Access tools for managing your billing, payment plans, and subscription renewals for the account.
  • Google Apps—Manage how Google Apps works for your team. You can enable and disable individual apps and customize the settings for how each app works.
  • Device Management—Manage devices that connect with the account, such as smartphones and tablets.
  • Support—Find help through online chat, phone, or email support.

From the Admin console, you can carry out administration tasks for your Google Apps account and however many users you have assigned to it. You can use the console page to activate services, configure features, add more users or reset passwords, check billing, and more. Whether you’re the only user or administrating a large group of users, the Admin console page is your launching pad for taking care of your organization’s Google Apps account.

Add Users

To add users to your account you assign them a unique email address. You can choose to invite users to work with you by sending out an email invitation, add users manually, or add a bunch at once using a CSV file upload (Google provides a tutorial). The steps here show how to add them manually.

  1. Click the Users icon on the Admin console page and click the Add More Users button.

  2. Click the Add a User manually option button.
  3. Click the Continue button.

  4. Enter the user’s name and the primary email address you want to assign. Google sets a temporary password for the account.
  5. Click the Set Password link if you want to set a password for the account and enter a password and retype it to confirm it. Optionally, select the Require User to Change Password at Next Sign In check box.
  6. Click the Create New User button.

  7. Optionally, you can choose to email the sign in instructions to the new user, or you can print them out.
  8. Click the Done button to finish, or click the Create Another User button to add more users.

Manage Users

From your list of active users, you can click a username to view that person’s Information page, which includes tools for editing the profile, resetting a password, assigning groups, and viewing a user license.

  1. To add administrative privileges from the user’s information page, click the Admin Roles and Privileges link.

  2. Click the Manage Roles button.

    01fig34.jpg
  3. Select a role for the user. If you select Super Admin, for example, the user is assigned the same administrative tools and privileges as the original account owner.
  4. Click the Update Roles button.

  5. Google assigns the role. Optionally, if you want to customize which controls the user can manage, you can click the View Privileges link.
  6. Click the Close button (x) to exit.

Add Apps

You can easily add apps and services to your account from the Admin console page. You can quickly view additional services Google offers, as well as link to the Google Apps Marketplace to shop for more.

  1. Click the Get More Apps and Services link.

    01fig37.jpg
  2. Click the Add It Now button to add a listed app or service.
  3. Click the Shop Now button to shop for more apps.

  4. Scroll through the apps and pause your mouse pointer over an app to learn more about it. To add it, click the Install App button.
  5. Select the agreement check box..
  6. Click the Accept button to add the app to your account..
  7. Click the Close button (x) to exit.

Upload Your Company Logo

Ready to replace the generic Google account logo with something more suited for your organization? Before you upload a logo, make sure it utilizes the PNG or GIF file format, and is sized at 143 x 59 pixels. The upload won’t work unless the logo matches these parameters.

  1. Click the Company Profile icon on the Admin console page and click Personalization.

    01fig41.jpg
  2. Click the Custom Logo option button.
  3. Click the Choose File button.

  4. Navigate to the logo file you want to use, select it.
  5. click the Open button.

  6. Click the Upload button.
  7. Optionally, select the Show This Logo in All Sites That Users Create check box.
  8. Click the Save Changes button.
  9. Click the Close button (x) to exit.

Change Your Personal Profile Picture

You can easily change the profile picture in the upper-right corner of the Admin console page. Your profile picture is displayed throughout your apps, such as Gmail, and is helpful to identify you when interacting with others online.

  1. Click the drop-down arrow next to your profile picture on the Admin console page.
  2. Pause your mouse pointer over the image and click Change Photo.

  3. Click the Select a Photo from Your Computer button.

    01fig46.jpg
  4. Navigate to picture file you want to use, select it.
  5. Click the Open button.

  6. Google uploads the file; drag the corners to crop the picture the way you want it.
  7. Click the Set as Profile Photo button.

  8. Your image is now part of your profile.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020