Scheduling Recurring Transactions
The next level of convenience after having QuickBooks memorize a transaction for you is to have QuickBooks take care of executing the transaction, too. After you get the hang of this procedure, you can let QuickBooks do all your work! Seriously, it’s nice not to have to worry about paying the rent on time—ask for a friendly reminder or just let your program do your chores automatically. This example sets up your monthly rent or mortgage payment as a recurring transaction.
- Open the transaction window. For this example, press Ctrl+W to open the Write Checks window.
- Enter the name of the vendor or payee—in this case, your landlord or mortgage company.
- Enter the amount of the payment.
- Enter the account to which the payment will be charged.
- Indicate whether this check is to be printed or whether the payment is to be made online.
Click Memorize (or press Ctrl+M) to memorize the transaction.
Select Automate Transaction Entry to have QuickBooks create the transactions for you.
- Choose a frequency in the How Often field to indicate how often you want this transaction to occur.
- Choose a date in the Next Date field for when this transaction will occur again.
- If there is a fixed number of occurrences for this transaction—for example, 24 loan payments remaining—enter that in the Number Remaining field. Otherwise, leave this field blank.
- In the Days in Advance to Enter field, choose when you want this transaction to be executed.