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This chapter is from the book

This chapter is from the book

Creating an Index Entry

An index entry consists of a topic and a reference. You can create or import topics ahead of time or provide them when you create an index entry. A reference is a page number, page range, or cross-reference. Instead of indexing to a page number or range, you can index to a cross-reference, which refers to equivalent terms (denoted by “See”) or another related entry (denoted by “See also”) in the index. You can add an index entry several different ways in InDesign. You can use the New Page Reference dialog box, shortcut keys (see previous page for details), or the Index panel. If you want to index all occurrences of a word in a document or book, you can use the Add All button in the New Page Reference dialog box.

Create an Index Entry

  • yellow_1.jpg Open the document or book you want to index.
  • yellow_2.jpg Select the Type tool on the Tools panel, and then click to place the insertion point where you want to put the index marker or select in the document to use as the entry.
  • yellow_3.jpg Select the Index panel.

    • Click the Window menu, point to Type & Tables, and then click Pages.
  • yellow_4.jpg Click the Reference option.
  • yellow_5.jpg To view index entries from any open documents in a book, select the Book check box.
  • yellow_6.jpg Click the Create New Index Entry button to create a new topic or double-click a topic to edit it.
  • yellow_7.jpg Type the topic name in the first box under Topic Levels. To create subtopics, type a name in the boxes below. Each item is indented a level.

    • To change an existing topic, double-click it, and then make the changes you want.
  • yellow_8.jpg To change the order, click the Up Arrow and Down Arrow button.
  • yellow_9.jpg To sort the entry in the index, type the word you want to sort by in the Sort By box.

    • You can also select the sort order of number, symbols, and languages.
  • yellow_10.jpg Click the Type list arrow, and then select any of the following:

    • Page Range. Select a type relating to a range (top of menu), such as Current Page, or those options starting with To Next, To End, or For Next, which extend from the index marker to the specified place.
    • No Pages. Click Suppress page Range.
    • Cross-reference. Select a type relating to references (bottom of menu), those options starting with See, and then type a topic or drag an existing topic from the bottom list to the Referenced box.
  • yellow_11.jpg To add emphasis to an index entry, select the Number Style Override check box, and then select a character style.
  • yellow_12.jpg To add an index entry, do any of the following:

    • Add. Adds current entry to the index and leaves the dialog box open.
    • Add All. Locates all instances of the selected text and adds entries for each one to the index. InDesign considers only whole words, and searches are case-sensitive. You might end up with some duplicate entries.
    • OK. Adds current entry to the index and closes the dialog box.
  • yellow_13.jpg When you’re finished, click Done or OK.
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