Working with the PowerPoint Web App
Now that I have explained what you need to get started with the PowerPoint Web App, follow these steps:
- Launch your web browser (use any of the supported web browsers), type in http://www.skydrive.com in the URL box, and press Enter. If your browser has saved information for your Live account, you’ll be signed in straightaway, and can proceed to the next step. Alternatively, you'll see a screen similar to what you can see in Figure 1. Type in your Windows Live ID and password, and click the Sign In button.
- You are now signed in to your SkyDrive account, as shown in Figure 2. Look at the top right area of Figure 2, and you will see that I have been provided with 25GB of storage space online. That’s a huge amount of space, and you can easily create and save thousands of PowerPoint presentations online on your SkyDrive account.
- You can now start creating your first presentation online using the PowerPoint Web App. To do that, access the New menu option within the SkyDrive site to bring up the options shown in Figure 3. Click the PowerPoint presentation option.
- You are next asked to provide a name for your new presentation, as shown in Figure 4. By default, share options for any new document you create are set to “Just Me”. This means no one other than you can access, edit, or view the presentation. You can click the Change link (see Figure 4) to allow others to access your presentations, but it’s probably best to not share any content while using the PowerPoint Web App for the first time. Also you can change share options later as well, so just type in a name for your new presentation, and click Save.
- You’ll now get face to face with the PowerPoint Web App, as shown in Figure 5. First of all, you need to select a Theme for your new presentation. A Theme is a master document that provides looks to your slides and influences the choice of slide backgrounds, fonts, colors, effects, etc. used in your presentation. You can select one of several great Themes; I chose Tradeshow (as you can see again in Figure 5), and then clicked the Apply button.
- You’ll now see a new presentation with a blank title slide within the PowerPoint Web App, as shown in Figure 6. If you know how to work with the desktop versions of PowerPoint, you will be comfortable at once within the interface of the PowerPoint Web App. It provides access to most of the important commands that you are used to within PowerPoint, but there certainly are fewer options than what you would find in the desktop version of PowerPoint. The Ribbon and its tabs work in the same way as they do in PowerPoint 2007 and 2010 for Windows, or within PowerPoint 2011 for Mac.
- If you need to edit your presentation in the full version of PowerPoint installed on your computer, you can click the Open in PowerPoint button (see Figure 6) to launch this presentation in your desktop version of PowerPoint. Note that this only works with the most recent versions of PowerPoint (2010 for Windows, and 2011 for Mac). Once you make any edits in your desktop version of PowerPoint, saving that file updates the presentation saved on your SkyDrive.
- You’ll notice that there is no Save button on the PowerPoint Web App, though. That is because the PowerPoint Web App saves any changes you make instantly. In fact, when you click the Office button, you’ll see a menu with an option called “Where’s the Save Button?”, as shown in Figure 7. Go ahead and click this button to find more.