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Microsoft Word 2010: Now's the Time to Upgrade

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Over the years Microsoft Word has experienced a lot of changes; the biggest changes occurred from Office 2003 to Office 2007. Todd Meister shows new features in Microsoft Word 2007 and Word 2010 that will make you a more productive user.
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It's been reported that more than two out of three Microsoft Office users are still using Office 2003. This means that the majority of users never moved on to either Office 2007 or Office 2010. The most logical reason is that users are getting what they need using the older versions of Office and there's not enough change in functionality or in the interface to migrate to the newer versions. Users are comfortable with the Office 2003 products; they're used to the features and behaviors.

The most popular product in Microsoft Office is Word[md]a very powerful tool, but for most users almost all the features go unused. Instead of describing every new feature available in Word 2010, here are just a few to tempt you to leave Office 2003.

Live Preview of Paste

Often you'll find yourself copying text from another Word document or from a website to include in your Word document. Traditionally, Microsoft Word was developed to keep all the characteristics of the originally copied text, including the formatting options.

If you copied text from a web page that had a Tahoma font and a font size of 11 in bold, the text and formatting were both pasted into your document. However, you were probably interested only in the raw text and would have rather have the formatting match the rest of the surrounding text.

You would paste the content into your document and then proceed to manually adjust the formatting of the pasted text. This was very tedious, time-consuming, and could lead to formatting that didn't quite match the surrounding text.

Figure 1 shows the latest features available for pasting text inside your Word document.

Once you have text placed on the Clipboard, you can leverage the paste options.

Figure 1 also shows the Live Preview of what the text will look like once pasted into your document.

  • The first option allows you to paste the text with the source formatting applied.
  • The second option merges both the text on the Clipboard and the text formatting within the document.
  • The third option allows you to paste the text without any formatting.

You can change the default behavior of Word by navigating to File and then selecting Options. Once you've opened the dialog box, click the Advanced tab. Scroll down to the Cut, Copy, and Paste section where the first four drop-down lists allow you to alter the default behavior.

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