- Overview of Gmail
- Customizing Gmail Settings
- Connecting to Other Email Accounts
This chapter is from the book
This chapter is from the book
This chapter is from the book
Connecting to Other Email Accounts
Gmail is a great application, but lots of people have other email accounts. You'll be glad to know that you can hook up to any POP3/IMAP4 mail server. Although some Web-based mail providers have POP3/IMAP4 access options, not all of them do. Others have the option but require you to pay extra for it or use only approved email clients. Be sure to check with your mail provider if you aren't sure or if the steps provided don't seem to work for you. The setup is quick and easy, and you can add several other email accounts with ease, as shown in the following steps.
You might be wondering what the difference is between POP3 and IMAP4. There are a number of differences, but the one you will probably care about the most is that POP3 is designed to retrieve email from your Inbox. IMAP4 is designed to interact with your Inbox and other folders. So, if you mark a message as read in an IMAP folder, both the server and the client see that the message is read. Two-way communication occurs between the client (the phone) and the server. If you have a POP3 account, your phone can retrieve messages from the server, but it cannot change the message's read or unread state.
- Tap the Application tab, and then tap Email.
- If this is your first non-Google email account, tap Next and skip to step 5. Otherwise, press the Menu button, and then tap Accounts.
- Enter the email address and password for your account. Tap Next.
- Your phone attempts to retrieve the settings for your email account. If this fails (it often does, because not all servers support downloading these settings automatically), continue with the next step. Otherwise, skip to step 8.
- Tap the button for the account type you want to add.
- Enter your incoming mail server settings. You need to obtain these from your email provider.
- Tap Next. Your phone validates your incoming email settings.
- Enter your outgoing server settings, as shown in Figure 4.11, and tap Next.
Figure 4.11 Entering the outgoing server settings for your account.
- When your account is validated, you're asked for some basic information, such as how often you'd like your phone to check for email and whether you want to be notified when you receive new messages. Tap Next when you're done.
- Enter a name for your account if you'd like. You don't need to enter a name, but it can be helpful if you have multiple accounts.
- Enter your name. This is the name that is displayed whenever someone else reads your email. Tap Save, and you're done.
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When setting up a POP3 account, you need to set one option carefully. POP3 clients normally remove messages from the server after they are downloaded. The phone, however, does not. If you want, you can configure the phone to delete messages from the server when you delete them from your Inbox or after seven days.
You can now send and receive email messages on your phone. You can create multiple accounts from different providers.
Reading Email
We don't need to say much about reading email. From the Home screen, tap the Application tab, and then tap Email. Tap the email account you want (if you have more than one), and then tap Inbox. Tap any of the existing messages to open and read them.
If your email came with an attachment, scroll to the bottom of the message to see it. Figure 4.12 shows a message with several attachments.
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Figure 4.12 Each message can have multiple attachments.
Your phone can't download or view every attachment type, but if the attachment is one you can work with, you see an Open or Save button, or both. Tap the button to perform the action.
Sending a New Message
Sending a new email is almost as easy as reading one. From the email account, press the Menu button, and tap Compose. From there, just follow the same instructions that you used for Gmail.
Press the Menu button to display the following options:
- Add Cc/Bcc: As before, this option lets you add Cc and Bcc fields to the message.
- Send: This sends the message.
- Save as draft: This saves the message locally on the phone in case you want to finish it later.
- Discard: Be careful with this option. If you tap it, the message is deleted immediately.
- Add attachment: Tap this option to attach a picture to the email.
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For more information about adding pictures to an email message, see "Sharing by Email," p. 74. |
Replying to or Forwarding a Message
Replying to a message is easy. Either open the message and tap the Reply/Reply all/Forward button at the bottom of the message, or tap and hold the message and tap Reply, Reply all, or Forward, depending on what you want to do.
Deleting a Message
If you're reading the message, just scroll to the bottom and tap the Delete button to delete it. If you're looking at your message list, tap and hold the email you'd like to delete, and then tap Delete.
Switching Between Multiple Accounts
Assuming that you have multiple POP3/IMAP accounts defined, simply follow these steps to switch between them:
- Tap the Application tab, and then tap Email.
- Press the Menu button.
- Tap Accounts.
- Tap the account you want to use.
Removing an Account
If you are ready to get rid of one of your POP3/IMAP4 accounts, doing so is quite easy:
- Tap the Application tab, and then tap Email.
- Press the Menu button.
- Tap Accounts.
- In your list of accounts, tap and hold the account you'd like to take off your phone.
- Tap Remove account. If you're sure, tap OK.