Home > Articles > Home & Office Computing > Mac OS X

This chapter is from the book

Customizing a Form’s Fields

To customize a library’s table view, you use the Fields list (to control which fields are shown) and directly manipulate the table. You can reorder columns, show or hide the summary row, and change column width. In Bento 1, you modify a form view by choosing View > Customize Form or by clicking the customize form button at the upper right of the Records area. In either case, the search field is replaced by Customize Form with an X to its right. To exit from Customize Form, click that X.

new.jpg In Bento 2, you can customize a form by clicking on the edge of a field to move or change it. Figure 3.7 shows how you can access the customization options for a form. If you click in the field itself, you are able to enter data. Clicking on its border shows handles that you can use to resize the field, as shown in Figure 3.7. When the handles are visible, you can drag on the field’s border to move it. If you click in the center of the field, the handles disappear, and you are able to enter data. This and the other interface elements described in this section replace the Customize Form mode in Bento 1.

Figure 3.7

Figure 3.7 Move and reshape fields in Bento 2.

When you start to customize a form in Bento 1, new tools appear at the bottom of the form view; in addition, guides appear on the form. Among the customization tools is a Themes tool that lets you select themes just as you can do by choosing Format > Themes. In Bento 2, a button in the lower-right corner of the window controls whether the form tools are shown or hidden as does View > Show Form Tools, as shown in Figure 3.7.

Bento puts the labels in the appropriate location and coordinates their appearance with the appearance of the relevant field using the currently selected theme. When you drag a field from the Fields list or Libraries & Fields pane into a form that you are editing, an outline of the label and data field appears as soon as you move your mouse into the Records area, as shown in Figure 3.8.

Figure 3.8

Figure 3.8 Bento automatically provides the label and data entry fields.

Some fields require more than one data entry element; if so, they are shown in the outline and are placed in the form as soon as you release the mouse button. A heavy line shows you where in the form the new field and label are placed. In Figure 3.8, a URL list is being placed on the form; it is one of the field types that require several elements for display and entry.


For more details about these composite data fields, see Chapter 5, “Working with Phone, URL, IM, and Address Fields and Lists in Contacts,” p. 69.

After a field and its label have been placed on a form, you can change its width or height by selecting it and dragging the right or bottom border. You can also rearrange fields; just drag them up or down or from column to column. Everything is taken care of for you by Bento: fields move aside as needed. And, of course, the tab order remains logical (top to bottom and left to right in column one, and then on to column two with the same ordering). To rearrange fields after you have already added them, in Bento 1 you choose View > Customize Form, and in Bento 2, you click the border of a field to begin editing it.

Bento provides you with several formatting objects that you can add to a form. Figure 3.9 illustrates three of them.

Figure 3.9

Figure 3.9 Use form objects to help format a form.

The line beneath the two images is a horizontal separator. Another object, a spacer, has been added before the Date Created field. Also, a column separator has been added to the right of the column containing the images. Of these objects, only the horizontal separator is visible when you have finished editing the form (by clicking in another field or going to another form). Figure 3.10 shows the result. You can tell that a third column has been added to the form by the position of the horizontal scrollbar at the bottom of the form. In Figure 3.10, it has been moved so that the third column is visible.

Figure 3.10

Figure 3.10 Only the horizontal rule is directly visible in the finished form.

The Form tools in Bento 1 and Bento 2 are mostly the same, but there are some differences. Table 3.1 describes each of the tools from left to right and provides keyboard equivalents. In the case of tools that are different in the two versions, that difference is noted. If no version difference is indicated, the tool works the same in both Bento 1 and Bento 2.

Table 3.1. Form Tools




Version Differences


Double-click form name in the navigation bar or Forms > Rename Form.

Change a form’s name (Figure 3.5).

Bento 2


Opens the Create a Field dialog

Open the Create a Field dialog (Figure 6.2).

Bento 2

In Bento 1, a choice in the Objects tool

Text Box

Insert > Text Box

You can type anything you want in the text box, and you can move it around the form just like a field. Unlike a field, this is not data from your library; it is simply text that appears on the form.

Bento 2

In Bento 1, a choice in the Objects tool


Insert > Horizontal Separator

Insert > Column Divider

Insert > Spacer

A spacer is a blank area that also can be moved around. You use it to add space between fields. There is also a horizontal separator (a line) that can be used to separate groups of fields.

See Field, Text Box, and Columns for Bento 1 differences

Related Data

Insert > Related Records List

Open the Create a Field dialog with Related Records List selected for Field Type.

Bento 1


Bento 1: Format >


Bento 2: Forms >

Choose Theme

Select a theme.

Theme Chooser only available as the first choice in Bento 2


Format > Columns

Choose 1-5 columns for the form.

Bento 1


Bento 1: Format > Labels

Bento 2: Forms > Labels

Choose Above or Beside for position of labels on all fields in the form.

Bento 2: can also choose small, medium, and large size


Bento 1: Format > Shading

Bento 2: Forms > Shading

Choose None, Light, or Dark for selected field(s).

Text Size

Bento 1: Format > Text Size

Bento 2: Forms > Text Size

Choose Smallest to Largest for selected field(s).

Align Edges

Bento 2: Forms >

Align Right Edges

Align right edges of selected objects. Other edges remain where they were.

The field consists of the label and the data entry section(s); a background may be shaded for the entire rectangle that contains these elements. In the Format menu or the tools at the bottom of the Customize Form view, you can choose the degree of shading you want. They can be effective in highlighting essential (or nonessential) information as long as you use shading consistently.

You can also change the size of the text in the data fields, although the size of the label text is changeable only in Bento 2. Finally, you can select two or more fields and align their right edges. You do this by expanding the narrower fields’ widths so that all are consistent.

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020