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Managing Documents

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If a folder that you use frequently is buried deep in the structure on your hard disk or is on another network computer, it can be time-consuming to navigate to it in the Open and Save As dialog boxes. Fortunately, you can avoid this hassle by creating a shortcut to the folder in your Places list. The shortcut simply points to the folder; clicking it opens the folder just as if you clicked the item itself.

Follow these steps to create a shortcut to a folder in your Places list:

  1. Display the Open or Save As dialog box. Using the Look In or Save In box if necessary, navigate until the folder that you want to create a shortcut for appears in the main area of the dialog box, and then select it.

  2. At the top of the dialog box choose Tools, Add to "My Places". The shortcut is added to the bottom of the Places list. (You may need to click the down arrow at the bottom of the Places list to scroll it into view.)

  3. Click your shortcut in the Places list. The contents of the folder appear in the dialog box (see Figure 3.11).

  4. If you don't want to have to scroll your Places list, right-click any of the shortcuts in the list and choose Small Icons in the context menu.

  5. To rearrange the shortcuts in the list, right-click the one you want to move and choose Move Up or Move Down in the context menu.

  6. To rename a shortcut, right-click it and choose Rename in the context menu. In the Rename Place dialog box that appears, type the new name and click OK. (You can't rename the default shortcuts in the Places list.)

  7. To delete a shortcut, right-click it and choose Remove. Deleting a shortcut does not remove the file or folder to which the shortcut pointed. (You can't delete the default shortcuts in the Places list.)

Figure 3.11Figure 3.11 Click your shortcuts in the Places list to access your favorite folders.

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