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Formatting Documents in Word 2007

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Word 2007 has various tools to help you format your document into an eye-catching masterpiece. This chapter shows how to enhance the appearance, layout, and formatting of your document.
This chapter is from the book

What You’ll Do

  • Format Text
  • Format Text for Emphasis
  • Change Character Spacing
  • Select Text with Similar Formatting
  • Find and Replace Formatting
  • Find and Replace Custom Formatting
  • Change Paragraph Alignment
  • Change Line Spacing
  • Display Rulers
  • Set Paragraph Tabs
  • Set Paragraph Indents
  • Create Bulleted and Numbered Lists
  • Add Borders and Shading
  • Hide Text


Once you type a document and get the content how you want it, the finishing touches can sometimes be the most important. An eye catching document will draw the reader in, while a boring font without a lot of extra details will draw the reader away from all your hard work. To create that interest, Microsoft Office Word 2007 can help you change your document for a fresh look. One of the first elements you can change is your font attributes. Applying bold, underline, or italics when appropriate, can emphasize text. You might find that having different font sizes in your document to denote various topics will also enhance your document.

You can change the kerning—the amount of space between each individual character, for a special effect on a title or other parts of text. You can also apply a dropped capital letter to introduce a body of text, add a shading or border onto your document.

Word has various tools to help you format your document. You can search and replace formatting effects, display rulers, change a paragraph alignment, set paragraph tabs and indents, and change your line spacing. There are times when typing a paragraph will not do your text justice. Creating a bulleted or numbered list might better show your information. To further enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text. If you have confidential information in a document or text that you don’t want others to see, you can use a formatting option to hide the text.

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