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Managing Office Files and Formats

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This chapter is from the book

In this chapter

  • The New File Formats in Office 2007 54
  • Understanding and Choosing File Formats 54
  • Setting Up Office File Storage Locations 60
  • Managing Files and Folders Remotely 62
  • Creating New Files 63
  • Using and Customizing Common Dialog Boxes 65
  • Storing Document Details 67
  • Searching for Office Files 69
  • Working with Multiple Files 70
  • Setting Up Automatic Backup and Recovery Options 70
  • Troubleshooting 72
  • Secrets of the Office Masters: Folder Options That Make Your Life Easier 73

The New File Formats in Office 2007

If you want to become an Office master, you need to become an expert in file management. Without a sensible file-naming strategy and a clear understanding of where and how Office stores files, you'll quickly be overwhelmed by the sheer number of files that Office programs generate.

Fortunately, Office 2007 integrates well with Windows Explorer, the essential file management tool used throughout the operating system. The common Open and Save As dialog boxes used throughout Office act like mini-Explorer windows, and unlike previous Office versions, the Places bar at the left of these dialog boxes is identical to the one found in other Windows programs.

ICON TYPE What is absolutely new in Office 2007 is the use of an XML-based file format. It's officially called "Microsoft Office XML Format" and applies to all documents created in Word, Excel, and PowerPoint. In the next section, we discuss what the advantages are of this new file format and then later on we talk about how to interoperate with older documents.

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