Home > Articles > Data > SQL Server

  • Print
  • + Share This
Like this article? We recommend

Dimension Level Security

Analysis Services implements security through cube roles, which allow you to group Windows 2000/2003 users according to their data access needs. As long as you have a few roles, managing security is fairly simple; security is implemented the same way for regular or virtual cubes. Let’s see how you would go about securing certain levels within a dimension.

Suppose you want to create a role within the sales cube that cannot view the sales of alcoholic beverages—all other products are fine. Navigate to sales cube within the foodmart 2000 database that comes with MSAS 2000, right-click Cube Roles, choose Manage Roles, and click the New button within the Cube Role Manager dialog box. This opens another dialog box that lets you specify the new roles properties. For this example, let’s call the role No Alcoholic Beverages and click the Dimensions tab which looks like what appears in Figure 4.

Figure 4

Figure 4 Creating a new role called No Alcohol" in Analysis Manager.

Notice that "measures" is treated as just like any other dimension, so you could restrict your role from viewing certain measures (for instance, unit sales or store profit) much like you would restrict members of another dimension.

You can see that the Rule column shows all dimensions unrestricted; this means that users who belong to the No Alcohol role can view all members within each dimension. Because we want to secure the product dimension, click the Rule column next to Product and change the setting to Custom. The Custom Settings column displays an ellipsis as shown in Figure 5.

Figure 5

Figure 5 Custom rule for Product dimension.

Clicking the ellipsis button opens the Custom Dimension Security dialog box, which has three tabs: Basic, Advanced, and Common. The Basic tab let’s you pick the top and bottom levels within the dimension that will be displayed to the members of the current role. In addition, you can pick and choose individual members within the dimension who will be available to the role. By default, all dimension members on all levels are visible. Let’s expand the all level, expand the Drink product family, and uncheck Alcoholic Beverages, as shown in Figure 6.

Figure 6

Figure 6 Uncheck Alcoholic Beverages under the Drink category.

Press OK and add a member to this role. As I mentioned, MSAS roles can only have Windows users as members. For this example, you can make default group of "everyone" as the only member of the role. At this point, you are taken back to the Manage Roles dialog box where you can click "the Test Role" button to check out the role permissions you just defined. You’ll notice that Drink family won’t contain alcoholic beverages (see Figure 7).

Figure 7

Figure 7 Alcoholic beverage sales are hidden from the current user's view.

So far so good; but take a look at the Drink Total line: Beverage sales equal to 13573, dairy sales are 4186, and the total is...24597. Not exactly the number we expected. What’s worse, if you leave the cube like this, your users will be sure to know you’re hiding something from them and might not be very happy. Fortunately, you can easily fix this problem by going to the Common tab of the Custom Dimension Security dialog box and changing the Visual Totals setting. As the dialog informs you, the visual totals determine whether displayed aggregate values are calculated based on only the viewable members. Check the Enable—Show Visual Totals option as shown in Figure 8.

Figure 8

Figure 8 Visual Totals option available on the Common tab.

After saving the visual totals setting, the calculations appear to be valid, even while alcoholic beverages are hidden from the "No Alcohol" role (see Figure 9).

Figure 9

Figure 9 Correct total displayed for Drink category.

If you’re curious, the Advanced tab of the Dimension Security dialog box let’s you write MDX formulas for allowed/denied members as well as top/bottom levels of the dimension you want to allow your role to see. For example, the following settings would make Product Family the top level and Brand Name the bottom level, and disallow the viewing of certain brands under the Non-consumable department (see Figure 10).

Figure 10

Figure 10 The Advanced tab of the Dimension Security dialog box.

With these settings, the role would see the data within the cube shown in Figure 11.

Figure 11

Figure 11 Certain brands are hidden from users.

Notice that the All Products level is no longer visible; neither are Household and Health and Hygiene members under the Non-Consumable department.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020