Home > Articles

Finding and Opening Documents

This chapter is from the book

In this chapter

  • Learn how to get around in the Open File dialog box.

  • See how to navigate through drives and folders and display the files in other folders.

  • Learn how to search for a file when you can't remember the name or where it is located.

  • Convert documents from a different format so that you can work with documents created in other programs.

  • Learn how to organize your files into folders so that you can locate them later.

  • Learn how files can be moved, copied, renamed, and deleted—all from within the file management dialog boxes.

In Chapter 2, "Creating, Saving, and Printing Documents," you learned how to create a document from scratch and save it to a disk. In many situations, you can use an existing document to help get you started on a new document. For example, suppose that you create a newsletter for your company for the month of June. When July rolls around, you don't have to create another newsletter from scratch. You can just open the June newsletter, revise it, and save it as the July newsletter. You leverage the time and energy you spent on the June newsletter to simplify the creation of the July newsletter. The key to making this work is being able to find the file you need when you need it. After all, what good is that well researched, carefully planned, professionally designed document if you can't find it later?

Getting Familiar with the Open File Dialog Box

When you're ready to open a file, you will use the Open File dialog box. You will spend more time in this dialog box than in almost any other dialog box in WordPerfect, so it's important to spend a few minutes getting familiar with it.

To display the Open File dialog box

  1. Click the Open button, or choose File, Open (Ctrl+O). The Open File dialog box appears (see Figure 3.1).

Figure 3.1Figure 3.1 Use WordPerfect's Open File dialog box to locate and open documents.


WordPerfect maintains a list of the previous nine documents that you've opened. They appear at the bottom of the File menu. To choose one of these documents, open the File menu and either click the filename or press the underlined number next to the filename. WordPerfect opens the file into a new document window, and you are ready to go.

Opening a File

When you open the Open File dialog box, WordPerfect automatically displays the contents of the default or the most recently used folder. The section "Navigating Through Drives and Folders" later in this chapter covers switching to a different drive or folder.

To open a file

  1. Click the file you want to open.

  2. Click Open. You can also double-click the file to select and open at the same time.


In WordPerfect, you can open as many as nine documents at once. To select more than one document, click the first document and hold down the Ctrl key as you click the others. When you're finished selecting files, click Open.

Customizing the View

There are several different ways to display files and folders in the Open File dialog box. It could be personal preference, or it could be that a different view makes it easier to locate a file. Whatever the reason, it's a snap to switch to a different view with the Views button.

You can click the drop-down arrow to the right of the View button to choose from the following options:

  • Thumbnails—Displays thumbnail size images of picture files.

  • Tiles—Displays the files and folders in two columns with large icons. The type and size of the document are also shown.

  • Icons—Displays the folders and files with an identifying icon. Only the folder or filename is shown.

  • List—Displays the names of the folders and files with small icons.

  • Details—Displays the names of the folders and files with small icons. The size, type, and creation/modification date and time are also shown (see Figure 3.2).

Different types of files have different file icons. For example, a WordPerfect document has an icon of a pen on a blue background. The icon for a Word document has blue W on a white page. Application files usually have a smaller version of the icon that appears on the desktop. The icons can help you zero in on the file you want.


You can enlarge the Open File dialog box and display more files and folders at one time. This trick is especially helpful when you are using the Details view. Point to a side or corner of the dialog box and wait for the two-sided arrow. Click and drag the dialog box border. Release the mouse button when you're satisfied with the new size. You can use this same method to make the dialog box smaller.

Figure 3.2Figure 3.2 The Details view provides the most information about the files and folders.

Rearranging the File List

The Details view has an added advantage. Since you now have columns for each item of information, you also have column headings that identify the item. Clicking these column headings allows you to sort the file list by the creation/modification date, the size, or the type.

Let's say you are looking for a particular file that you edited yesterday. Sort the file list by the creation/modification date to group the files by date and scroll down the list to see the files that were saved on that date (see Figure 3.3).

To rearrange the file list

  1. Click a column heading that you want to sort by, such as Type.

  2. Click the column heading again to arrange the list in reverse order. You will notice an arrow next to the column heading. This arrow indicates a descending or ascending sort order.

Figure 3.3Figure 3.3 Arranging the file list by date or by type can help you locate a specific file.

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020