Home > Articles

  • Print
  • + Share This
This chapter is from the book

Linking Data for Up-to-date Information Sharing

Depending on the method and options you choose to transfer information between two documents, transferred information is placed as a copied, embedded, or linked object. At first glance, you may not see any difference between these types of objects. As soon as you start working with the transferred information, however, you'll notice some key differences:

  • A copied object (or copied information) is part of the target document. It no longer maintains any link to the source document from which it originated, nor to the source application in which it was created. It can be edited with whatever tools the destination application provides.

  • An embedded object is similar to a copied object in that it no longer is linked to its source document; however, it does maintain a connection to the source application in which it was created. Because of the nature of this connection, you can use the tools of the source application to edit the embedded information in the destination document. Unless you save an embedded object as a separate file, however, it has no life of its own. Also, your options for modifying the embedded object with the tools the destination application provides are limited to moving or resizing the object. (For details, see "Sharing Information with OLE" in this chapter.)

  • A linked object is linked to all or part of its source document, depending on the object. (For example, in the case of a linked graphics object, the source document is the actual graphics file; in the case of linked cells, the source document is probably a spreadsheet that holds more data than appears in the linked cells.) This link ensures that any changes to the source are reflected in the destination document. It also limits you as to the changes you can make to the linked object. For example, you cannot alter the structure of a linked table by inserting additional rows. Likewise, if you need to change the information in the linked object, you must edit the source file. Any data changes you make to a linked object are lost when you update the links in your document or the next time you open the document.

Figure 3.5 shows the same Calc data inserted (from top to bottom) as a copied, embedded, and linked objects into a Writer document.

Figure 3.5Figure 3.5 The same data shared in different ways.

Using Linked Objects

If you're working with dynamic data that changes all the time, or with a long document that contains numerous graphics, consider working with linked objects. When you insert a graphic into a document—from a file, as a background image, or by dragging it from the Gallery media organizer—you can select the Link check box in the corresponding dialog box or the drag mode on the Gallery context menu to insert the selected item as a linked object.


Linking graphics not only makes it a breeze to update a modified graphic in your document—just replace the existing graphic with a new one that has the same name—it also keeps your file size low.

StarOffice also supports dynamic data exchange (DDE) between documents created in Calc and Writer. Like OLE, DDE uses a client-server model in which the application requesting data is considered the client and the application providing the data is considered the server. A DDE linked object thus maintains a live link to the source document in which it was created. You can use DDE linking when inserting spreadsheet data or a spreadsheet chart into a text document—whenever the spreadsheet data changes, the information in the text document updates accordingly. To insert a Calc or Writer object as a DDE linked object into a Writer or Calc document, select and copy the object you want to transfer; choose Edit, Paste Special; and select the DDE Link item before choosing OK. You can also create DDE links between documents of the same type.


Linked objects require (at least) two documents in two different files: the source document and the destination document. If you want to send a document containing linked objects to someone else, you also have to send the source document for those objects—and make sure that the recipient stores the source document in exactly the same file folder in relation to the source document. If the source document is not where the destination document expects it to be, the link doesn't work. Likewise, if you ever move the source document on your system, you will lose the link as well. If you want to get it back, you have to edit the link in your destination document.

Editing and Updating Links

If your document contains linked objects, you can use the controls in the Edit, Links dialog box to manage those links (see Figure 3.6).

  • Clicking the Update button updates the selected link to match the current contents of the source file. You can use this control if the link is set to manual updating (see the last item in this list).

  • Clicking the Modify button opens the Modify Link dialog box, where you can edit the application, file, and category of the selected link. This option is most useful for rebuilding a broken link after a source file has been moved.

  • Clicking the Break Link button removes the link between the object and the source file. What is left is just a snapshot of the original data as it appeared at the time you broke the link.

  • The Update group at the bottom of the dialog box enables you to choose between two update modes. Select Automatic to keep the data in the document always current with the source file; select Manual if you want to update it on command (by clicking the Update button).

Figure 3.6Figure 3.6 The Edit Links dialog box lists the complete pathname of all links in your document. You can use the Modify command to change a source file's path or substitute a different file.

When updating files, however, you don't have to use the Edit Links dialog box; you can just choose Tools, Update, Links. This updates all links in the current document.

  • When DDE links are updated, any existing data is overwritten by data from the source document. If StarOffice cannot find the source document, it leaves your data as is.

  • When graphics links are updated, StarOffice just checks and confirms that the file is still where its path promises.

  • When linked text sections in Writer are updated, the section is refreshed to reflect any changes you have made to the source document.


If you move a source file from its original location, StarOffice does not give you a warning that the file cannot be found when you choose Update.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020