Some Tips for Recreating the Example Layout
If you tried this exercise along with me, you might have run into some difficulties in reproducing the exact look of the Publisher document in Word. The truth is, it wasn’t a simple job of just creating the text boxes; I had to do some manual formatting in several cases to make things match up. Figure 5 points out some of the adjustments I made.
(Editor: Please set the following bullet points as callouts on Figure 4. Please refer to my markup I’ve provided for callout placement. These can either be static callouts or you could animate them so that they have to click a marker on the graphic to make the callout pop up.)
- (Callout A) The Shadow features in Publisher vs. Word use different defaults, so I had to manually adjust the shadow on the Noblesville News text. I used the Offset Diagonal Bottom Right shadow preset to start with (Home, Text Effects and Typography, Shadow), and then I opened the Format Shape task pane’s Shadow options (Home, Text Effects and Typography, Shadow, Shadow Options). From there, I set the shadow color to a dark gray, changed its Blur setting to 0, and set the Distance to 5 pt.
- (Callout B) The bullet defaults in Publisher and Word are different, so I had to do some manual adjustment of the bullets in the dark green box. I manually adjusted their indentation by dragging markers on the ruler. I also changed the vertical spacing between bullets in the Paragraph dialog box.
- (Callout C) When making the text boxes for the story, I draw one text box and then copied and pasted to create the second one. That way I could ensure they were equally sized. To do this, I selected the first text box, and then held down Ctrl as I dragged it to create a copy.
- (Callout D) I linked the two text boxes together for the story, so that text flows freely between them if I resize them. To link text boxes, I selected the first text box, and then on the Drawing Tools Format tab, I clicked the Create Link button. Then I clicked the second text box to set it as the destination for any overflow text from the first box.
- (Callout E) When I inserted a picture, the picture initially appeared very small and in the top right corner of the page. That’s because by default Word inserts pictures inline with the text. Since this document doesn’t have any “regular” text (only text boxes), it placed the picture at the beginning of the document. I fixed that by changing the picture’s Text Wrap setting to Square and by resizing and manually repositioning it.
- (Callout F) I chose to make this picture caption a simple text box rather than using Word’s Caption feature. I did that because by default Word wants to prefix each caption with the word Figure and a sequential number. You can turn that off, but there are several steps involved. It was easier to avoid all that.
- (Callout G) Publisher automatically hyphenates words at the ends of lines, and has robust settings for adjusting the rules it uses to do so. While Word does have the ability to auto-hyphenate, it doesn’t do it in text boxes. Because the Word version doesn’t hyphenate, some of the paragraphs in the Word version take up more vertical space.
- (Callout H) I wanted to center this photo between the two text boxes, but the picture wanted to snap to the nearest gridline. I held down the Alt key while dragging the picture to prevent it from doing so.