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This chapter is from the book

This chapter is from the book

Sharing Printers

Sharing a printer is a convenient way to provide printing services to your Mac without having to connect any physical wires. With Yosemite, printer sharing just takes a few clicks and then your system acts as if it has a physical printer attached.

Enabling Network Printer Sharing

To share a printer, you must first have the printer connected and configured on another Macintosh (see Chapter 12 for details). After the printer is set up and working, follow these steps to make it available over a local network:

  1. In the System Preferences window, click the Sharing icon.

  2. Click the checkbox in front of the Printer Sharing service.
  3. Within the Printers list, click the checkboxes in front of each printer you want to share. The printers are immediately made available to everyone on your network.
  4. Close the System Preferences, or continue setting sharing preferences.

Setting Printer Sharing Permissions

Any shared printer is initially available to anyone with a computer connected to your network. To restrict access to specific user accounts on your computer, do the following:

  1. In the System Preferences window, click the Sharing icon.

  2. Click the label for the Printer Sharing service.
  3. Highlight the name of the shared printer that you want to configure.
  4. Click the + button to select a user that can print to your printer. (Use – to remove access for a user you added previously.)

  5. A window is displayed to select a user. Choose the user or group and click Select.

  6. Toggle the pop-up menu beside the Everyone group to No Access to keep everyone except the listed individuals from being able to access the printer.
  7. Close the System Preferences.

Accessing a Network Printer

To access a printer that is being shared by another Mac, first make sure that both computers are on and connected to the same network and then follow these steps:

  1. Choose File, Print from the menu bar within an application of your choice.

  2. The Printer dialog box appears. Click the Printer drop-down menu to see the options.
  3. If you haven’t used the shared printer before, select the printer from the Nearby Printers section of the drop-down menu.

  4. Yosemite automatically connects your Mac to the printer and configures it.

  5. Choose the options for the document you are printing and then click Print. The printer behaves exactly as if it is connected directly to your computer. The next time you print, the printer will be available directly in your main printer list.

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