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Done and Dusted

Done and Dusted

Once you’re finished, your newsletter is ready to be printed or exported as a PDF that can be shared online (see Figure 10). While Word 2011 exports PDF files, it doesn’t offer as many options as Adobe Acrobat or even Preview. Using Preview—for example, a Quartz filter—can be applied to reduce the size of the file by choosing Save As and then choosing the Reduce File Size option from the Quartz Filter menu. The results can be startling, reducing file sizes by 50 percent or more.

You can also save your finished document as a template. From Save As under File, choose Word Template, and Word will automatically place a copy of the document in its template directory. Next time you open the Word Document Gallery, you’ll find your new template in the My Templates section of the gallery.

Figure 10 Word documents aren’t welcome as attachments for various reasons, including the potential to transmit viruses; instead, export your newsletter as a PDF if you want to distribute it electronically.

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