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Show and Tell

Show and Tell

As well as the slides themselves, supplementary documents can be added via download links. It’s a good idea to create handouts that include one or more slides per page, together with your own annotations. The slide images made for the online slideshow can be easily pasted into word processor documents. Besides your own comments, you can also add appendices of data that couldn’t be put onto the slideshow, including legal statements and disclaimers, financial data, annotated maps, scatter graphs, and complex diagrams (see Figure 10).

While there’s a temptation to use proprietary file types such as Word documents, if possible these should be avoided, and documents exported in a format that works well on all platforms and without the need for that particular word processor. Adobe Acrobat PDF files are ideal, and both Word 2010 (on the PC) and Word 2011 (on the Macintosh) can save documents as PDFs.

It’s also important to add an e-mail link to the finished page so that viewers can get in contact if they want to discuss something about your slideshow. If the slideshow is part of a sales pitch, then adding your contact details is a no-brainer, but it’s just as important if you’re producing these slides for things like staff training as well.

Figure 10 Microsoft Word can export documents as PDF files, and these are ideal for handouts.

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