Share your Calendar via the Internet
You have several ways you can share your calendar with local or remote users via the Internet, which include the following:
- Sending as an Email Attachment: To do this, click the Send a Calendar via E-mail link on the left pane or right-click a calendar tab and click Send via E-Mail. This will bring up a blank email and a dialog box to select the calendar information you wish to send. Remember, this sends a snapshot of the calendar and the recipient won't receive any updates.
- Saving as a Web Page: To save a snapshot of a calendar you are currently viewing, click File > Save As Web Page. On the dialog box that appears, select the date range and specify the location and name of the .htm file you want to save the calendar as. This will create multiple web pages and images (see Figure 2), which you can upload to a web site or Intranet.
- Publishing to Office Online: To do this, right-click a calendar tab and click Publish to Internet > Publish to Office Online. At first, you'll be prompted to sign in or create a Windows Live ID. After you have an account set up, you can publish your calendar to the Office Online site. There you can view and edit the calendar online and/or give out access to others, and the calendar will be automatically updated on their computer when you make changes. For online access, visit the Calendar Management site.
- Publishing to a WebDAV site: This works similar to Office Online; however, you must use a third-party server. To publish this way, right-click a calendar tab and click Publish to Internet > Publish to WebDAV Server.
To give other people access, right-click the calendar tab and click Publish to Internet > Share Published Calendar. This will bring up an email loaded with the calendar information; just enter an address to send to, type a message, and hit Send. As Figure 3 shows, they can click the Subscribe to this Calendar button on the top of the email to load in the calendar. If they click the Preview this Calendar button, they'll be taken to the Microsoft site where they must create a Windows Live ID with their email address; if they already have one they can simply login.
At first, the user won't be prompted for a Windows Live ID when subscribing to the calendar, but they will when Outlook checks for updates; therefore they also have to register with Microsoft.