- Creating a Presentation
- Presentation Views
- Editing a Presentation
- Sharing a Presentation
- Viewing a Presentation on the Web
- Publishing a Presentation
This chapter is from the book
This chapter is from the book
This chapter is from the book
Viewing a Presentation on the Web
Can't get everyone in the same room at the same time to view your presentation? No problem. One of the big advantages of creating and storing your presentation online is that you can share it over the Internet with an audience that accesses the presentation from wherever it happens to be.
Setting up a remote presentation involves two steps:
- Inviting participants.
- Giving the presentation.
Inviting Others to Your Online Presentation
A presentation isn't a presentation without an audience. So before you give your presentation online, you need to invite the people who'll view it. To send out invitations to audience members, open the presentation and select Remote. This opens the Remote URL dialog box, shown in Figure 3.14.
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Figure 3.14 Invite others to view your online presentation.
The top section of this dialog box shows the web address for the presentation; this is where people can view the presentation when you show it.
The middle section is where you type in the email address of the people you're inviting to see your show. Be sure to include a comma between multiple addresses to separate them.
You can add a message to the standard one Zoho sends; this is a good way to let people know when the presentation will be. Check the Invitation Message box, and the section expands to show a text box where you can type in your message (up to 250 characters, so be concise).
To see whom you've already invited, click Remote and then choose the Invited List tab. Click Re-Invite to send no-shows a quick reminder email.
When you've listed all the people you're inviting, click Send. Your invitations zip off through cyberspace to land in invitees' Inboxes. The email Zoho informs each recipient that you've invited him or her to attend a presentation and gives a link to the presentation's web address. When it's time to see the show, each attendee clicks the link, gives his or her name, and clicks another link to see the presentation.
The presentation doesn't start until you, as the creator, begin it, so you don't have to worry about anyone showing up early and paging through your slides.
Giving a Remote Presentation
When you're ready to give the presentation, sign in to Zoho Show, open the presentation, and click Remote to open the Remote URL box shown in Figure 3.14. Click the Start button to get things going.
The presentation view opens in a new window. Click the Start Remote link to start the show. When you click this link, a couple of things happen, as Figure 3.15 shows. The presentation becomes visible on your screen, as well as on the screens of any audience members who've already arrived. You also see the names of signed-in audience members in the Participants List on the right. Below this list is a chat window; type in the text box at the bottom to send a message to all signed-in participants.
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Figure 3.15 Zoho Show presentations appear in this viewer.
To hide the Participants List and chat window, click the right-pointing arrow immediately to the left of this pane. This expands the presentation pane on your screen only. (Participants can click the arrow on their own screens, if they want.) To reveal the right-side pane, click the arrow again. (When the pane is hidden, the arrow points left.)
When you're the presenter, you see some controls across the top of the screen (refer to Figure 3.15) that participants don't have:
- Stop Remote—When the presentation's over, click this button to end the show, on your screen and your viewers' screens alike.
- Navigation buttons—Move forward or back by one slide, or jump to the last or the first slide of the presentation.
- Show/Hide Notes—If you've included notes on your presentation's slides, click this button to show (or hide) them. Notes appear on your screen, but not on your viewers' screens.
- Share this Desktop—Clicking this button installs the Zoho Meeting plug-in in your web browser if it's not already installed. (You may have to instruct your browser to allow the plug-in by listing show.zoho.com as a trusted site.) When you have Zoho Meeting installed, you can share your computer's Desktop with the presentation's viewers. Chapter 10, "Zoho Meeting: Web Conferencing Made Simple," explains everything you need to know about Zoho Meeting.
- Jump to Slide—If you want to skip a couple slides or go back to a previous one, choose the slide number to jump right to the one you want.
A participant can leave the presentation by clicking the upper-right X to close the browser window. Before the browser window closes, Zoho puts up a warning box saying that closing the window ends the remote presentation; the participant must click OK to leave. When someone leaves a presentation before the presenter ends it, that person's name disappears from the Participants List.