Home > Articles > Graphics & Web Design > Dreamweaver & Flash

  • Print
  • + Share This
Like this article? We recommend

A Distributed Editing Environment

If you have a group of people who are working together on a site, the need will eventually arise for people to edit files simultaneously. Unfortunately, the problem is that two people might try to edit the same file at the same time. In the normal editing mode, the last person to save the file will overwrite the changes made by the first person. Constantly having to tell your colleagues what file you're working on is not an efficient way of solving the problem either. As usual, UltraDev has a tool that makes this a non-issue.

Using a Check In/Out system, you can exert ownership over a file, and other people will not be able to access the file you have "checked out". It's similar to checking a book out of a library. When you check the book out, it's in your possession until you're done. People can look up who has it, but can't access it. When you're done, you check the book back in and other people can check it out.

Several systems implement Check In/Out systems, such as MS SourceSafe and WebDAV. If you aren't running either of these systems, UltraDev can't be certain what the remote system is running, it must keep track of who has the file using a simple file locking system.

Enabling Check In and Check Out

The first thing you need to do if you want to use the Check In/Out system is adjust the site definition for the Web site that you want to use it with. Open the site definition window, and then choose Remote Info and click the Enable File Check In and Check Out button. As you can see in Figure 3.12, this isn't the most complex configuration screen you've seen.

Figure 3.12
The Check In/Out options are very sparse.

At the very least, you'll want to enable the Check In/Out system, and provide a name and email address that will be attached to the file when you check it out. Finally, it's a good idea to select the Check Out Files when Opening option. This will automatically check files out as you open them.

Note - In order to use the Check In/Out functions within UltraDev, you must be using a server access method other than None.

Using the Check In/Out System

Using the tracking system is very simple. If you've chosen the Check Out on Open option in the Check In/Out setup, you can operate the system as you normally would. Any file you open will be automatically checked out. UltraDev and DreamWeaver users who are properly configured will not be able to check out files once another user has control.

You can also use the check out (down arrow with checkmark) and check in (up arrow with lock) buttons at the top of the Site Files window to control the process of gaining and relinquishing control of the site's files. The files that are checked out on the system are displayed along with a Check Mark icon and a field showing who currently is using the file. Clicking on the user's name who has the file checked out will open your email program so you can send them a nasty "give me back my file" message. Figure 3.13 demonstrates the check-out system in action.

Figure 3.13
Files that are checked out show the user who is currently controlling them.

If you are creating Web sites in a distributed editing environment, you'll find the check in/out system invaluable. The only other options are clearly defining who should be editing what files, and when, or partition your Web site so that each portion of the site is defined separately within each person's copy of UltraDev.

Design Notes

A final tool that is useful for multiuser editing is design notes. Design notes are pieces of information that can be attached to each Web page during the editing process. These notes are stored in XML in a folder _notes found within the site root. When users check out a file that has design notes attached to it, they can look at the existing notes and add new notes. Because the notes are kept separate from the HTML, there is no need to worry about the XML getting in the way of code for the pages.

To attach a note to an open page, choose Design Notes from the File menu. To open the notes from the site files view, select the file you want to work with, and then open the contextual menu and choose Design Notes. The design notes definition screen is shown in Figure 3.14.

Figure 3.14
Design notes can hold whatever information you want to attach to a file.

From the Basic Info tab, you can set a status for the file from a predefined list of some common project status settings. You can also type in a short note or two (clicking the calendar icon inserts the current date), and turn on an option to have the note displayed when its corresponding HTML file is opened.

If you'd like to store more information in the design note, select the All Info tab. Without getting into too much detail of XML, each of the design note attributes is stored as a name/value pair. The Info field shows all these defined pairs. The Name and Value can be changed by picking one of the lines in Info and altering the values in these fields. As with all UltraDev's property lists, the + and - buttons add and delete items from the list.

If you'd like to edit the design note directly, open the _notes directory in your site and find the .mno XML file that matches your HTML file. For example, the design notes for news.html are stored in _notes/news.html.mno.

Here is an example of the XML for a page's notes:

<?xml version="1.0" encoding="iso-8859-1" ?>
  <infoitem key="author" value="John Ray;" />
  <infoitem key="notes" value="14 June, 2000;" />
  <infoitem key="status" value="revision1" />
  <infoitem key="showOnOpen" value="true" />

As you can see, the information is open and very accessible. Many of UltraDev's configuration files are written in XML, making customization quite simple.

  • + Share This
  • 🔖 Save To Your Account

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020