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This chapter is from the book

Spell-Checking Your Text

Visio's support for text is so strong that it even includes a (good) spell-checker. In fact, that spell-checker is enabled by default, as you can see if you make a spelling mistake.

Take a look at Figure 3.35, in which we've spelled "desire" as "desere" by mistake. Visio catches the error and underlines the offending word with a wavy red underline.

Figure 3.35

Figure 3.35 Catching a spelling error.

That's fine as far as it goes, but what if you type a legitimate word that's not in Visio's spell-checker? How can you turn automatic spell-checking off?

To turn automatic spell-checking off, follow these steps:

  1. Select Tools > Spelling Options. Visio opens the Spelling Options dialog shown in Figure 3.36.
    Figure 3.36

    Figure 3.36 Setting spelling options.

  2. Deselect the Check Spelling as You Type check box.

That's it—Visio will no longer check your spelling automatically.

After you've turned off spell-checking, how do you actually spell-check text? Just follow these steps:

  1. Select the Text tool in the Standard toolbar.
  2. In a text block or text shape, select the text you want to spell-check. If you want to check all the text in the text block or text shape, just select the text block or shape.
  3. Select Tools > Spelling > Spelling or click the Spelling button in the Standard toolbar (the one with the letters ABC and a check mark). If there are spelling errors, Visio opens the Spelling dialog shown in Figure 3.37. If there are no errors, you'll see a dialog box with the message "The spelling check is complete."
    Figure 3.37

    Figure 3.37 Catching a spelling error.

  4. Use the buttons in the Spelling dialog. Here are the buttons and what they do:

    Ignore—Ignores what Visio thinks is a spelling error.

    Ignore All—Ignores all occurrences of what Visio is flagging as an error.

    Add—Adds the word to the Visio dictionary.

    Change—Changes the misspelled word to the Visio suggestion—you can select the new word from a list if Visio finds several possible words.

    Change All—Changes all occurrences of the misspelled word.

    Delete—This button is enabled when Visio finds two of the same word next to each other; Visio flags the second word for deletion, and you can delete it by clicking this button.

  5. Continue the preceding steps until the spell-check is complete. When the spell-check is done, you'll see a dialog box with the message "The spelling check is complete."
  6. Click OK. Visio closes the Spelling dialog.
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