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Adding Content

Adding Content

Filling the rest of the document is really nothing more than adding new text boxes to create columns of text, linking them all up, and finally adding and formatting images as necessary. Be sure to copy across article titles to the contents sidebar on the front page, and fill in the page numbers. Similarly, be sure to complete any necessary text on the master pages, such as issue numbers and dates.

For documents using US letter or A4 sized paper, a three-column arrangement is about right, though there may be situations where two or four columns looks better. Too many columns and the resulting short lines of text tend to be difficult to read; too few columns and the newsletter will look more like an essay than something stylish and accessible. It’s often supposed that justifying text is crucial to good design, but that isn’t the case. When line lengths are short, the result is often a lot of odd-looking spaces in between the words. Unless there’s a good reason to do otherwise, text is often best left-aligned rather than justified.

However, if text doesn’t fit quite as neatly into text boxes as you’d like, you can select portions of text and then adjust the width of the characters and the spacing between characters using the controls on the Font section of the Home tab of the Ribbon (see Figure 9). Used carelessly, these make text difficult to read, but slight adjustments can be very effective, especially on headlines and other short strips of text.

Figure 9 With care, adjustments to character spacing and character width can be handy for fitting text into text boxes.

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