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Microsoft Word 2010 In Depth

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Microsoft Word 2010 In Depth

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  • Copyright 2011
  • Edition: 1st
  • eBook (Watermarked)
  • ISBN-10: 0-13-264929-2
  • ISBN-13: 978-0-13-264929-2

Beyond the Basics…Beneath the Surface…In Depth

Microsoft Word 2010 IN DEPTH

Advice and techniques that you need to get the job done.

Looking for ways to streamline your work so you can focus on maximizing your time? In Depth

provides specific, tested, and proven solutions to the problems you run into every day–things

other books ignore or oversimplify. This is the one book you can rely on to answer the questions

you have now and will have in the future.

In Depth offers

• Comprehensive coverage with detailed solutions

• Breakthrough techniques and shortcuts that are unavailable elsewhere

• Practical, real-world examples with nothing glossed over or left out

• Troubleshooting help for tough problems you can’t fix on your own

• Outstanding authors recognized worldwide for their expertise and teaching style

• Quick information via sidebars, tips, reminders, notes, and warnings

In Depth is the only tool you need to get more done in less time!

CATEGORY: Office Applications

COVERS: Microsoft Word 2010


Sample Content

Table of Contents


Part I Working with Text

Chapter 1 Creating and Saving Documents

Understanding the Word 2010 Interface

    Tabs and the Ribbon

    Backstage View: the File Menu

    The Mini Toolbar

    Galleries, Dialog Boxes, and Panes

Working with Views

    Switching Document Views

    Showing or Hiding Onscreen Elements

    Changing the Zoom

    Displaying Multiple Documents and Windows

Using the Help System

    Starting a New Document

    Creating a Blank Document

    Creating a Document Based on a Template

Saving a Document

    Changing the File Save Location (Windows Vista or Windows 7)

    Changing the File Save Location (Windows XP)

    Saving to Remote Locations

    Changing the Favorite Locations

    Selecting an Appropriate File Format

    Converting a Document to Word 2007/2010 Format

Opening a Document

    Opening a Recently Used Document

    Opening a Document with the Open Dialog Box

    Changing the File List View in the Open Dialog Box

    Opening Other File Types

    Opening Files in Special Modes

    Making a Document Read-Only

Working with File Properties

    Defining Custom Properties

    Automatically Updating Custom Properties

Setting File-Handling Preferences

    Setting the Default Save Location and File Type

    Setting an AutoRecover Interval

Chapter 2 Typing and Editing Text

Text Entry and Editing Basics

    Switching Between Insert and Overtype Modes

    Undoing, Redoing, and Repeating

    Inserting Symbols and Special Characters

Moving Around in a Document


    Moving the Insertion Point with Click and Type

    Navigating with Keyboard Shortcuts

Selecting Text and Other Objects

Moving and Copying Text and Objects

    Moving or Copying Text with Drag-and-Drop

    Using Cut, Copy, and Paste

    Keeping or Discarding Formatting When Pasting

    Pasting with Paste Special

    Using the Office Clipboard

Locating Specific Content

    Finding and Replacing

    Using Select Browse Object

    Using Go To

    Displaying a Document Map

    Displaying Page Thumbnails

Evaluating Readability

Viewing Word Count

Controlling Hyphenation

    Enabling or Disabling Automatic Hyphenation

    Turning Off Automatic Hyphenation for Specific Text

    Hyphenating a Document Manually

Inserting Dummy Text

Working with Building Blocks

    Creating a Building Block

    Inserting a Building Block

    Deleting Building Blocks

    Changing a Building Block’s Properties

Chapter 3 Correcting and Printing Documents

Correcting Spelling and Grammatical Errors

    Checking the Spelling of an Individual Word

    Fixing Individual Grammatical Errors

    Performing an Interactive Spelling and Grammar Check

    Finding Proofing Errors

Customizing Spelling and Grammar Options

    Customizing Grammar and Style Rules

    Managing the Spelling Dictionaries

    Checking Spelling and Grammar in Multiple Languages

Automating Corrections with AutoCorrect

    Rejecting an Automatic Correction

    Setting AutoCorrect Options

    Changing or Removing an AutoCorrect Entry

    Adding a Plain Text AutoCorrect Entry

    Adding a Formatted or Graphical AutoCorrect Entry

    Configuring Math AutoCorrect

Working with Actions

    Performing an Action

    Configuring Action Settings

Using Research Tools

    Checking a Word’s Definition with a Dictionary

    Finding Words with a Thesaurus

    Looking Up Information at a Research Site

    Translating Text into Other Languages

    Customizing and Extending the Research Tools

Printing a Document

    Printing Quickly with Default Settings

    Printing the Current Document

    Using Print Preview

    Setting Print Options for Word Documents

    Setting Options for a Certain Printer

    Storing Different Properties for a Single Printer

Printing Iron-On Transfers

Managing a Print Queue

Faxing Documents

    Faxing a Document with a Fax Modem

    Distributing Documents via Internet Fax

Part II Formatting a Document

Chapter 4 Applying Character Formatting

Changing Text Font, Size, and Color

    Understanding How Fonts Are Applied

    Changing the Font and Size

    Setting the Default Font

    More About Font Types

    Adding More Fonts to Your System

    Embedding and Substituting Fonts

    Changing Font Color

Bold and Italic: Applying Font Styles

Underlining Text

Applying Font Effects and Text Effects

Changing Text Case

Highlighting Text

Adjusting Character Spacing and Typography

Creating a Drop Cap

Clearing Formatting

Copying Formatting with Format Painter

Revealing and Comparing Formatting

Using AutoFormat

    Setting AutoFormat As You Type Options

    Formatting a Document with AutoFormat

Chapter 5 Formatting Paragraphs and Lists

How Word Handles Paragraphs

Setting Line Spacing

    Choosing a Line Spacing Multiplier

    Setting a Precise Line-Spacing Value

    Setting Spacing Before or After a Paragraph

Indenting Paragraphs

    Setting Precise Indent Values

Quick Indenting with Buttons and Shortcuts

    Visually Indenting with the Ruler

Working with Tab Stops

    Types of Tab Stops

    Placing and Removing Tab Stops on the Ruler

    Defining Tab Stops with the Tabs Dialog Box

    Changing the Default Tab Stop Interval

    Converting a Tabbed List to a Table

    Copying Tab Stop Settings Between Paragraphs

Setting Paragraph Alignment

Creating Numbered and Bulleted Lists

    Typing a Quick Numbered or Bulleted List

    Creating Lists with AutoFormat As You Type

    Restarting or Continuing List Numbering

    Starting a List at a Certain Number

    Changing the Number Format

    Changing the Bullet Character

    Creating a Symbol (Text) Bullet

    Changing the List Level

    Adjusting Bullet or Number Spacing and Indents

Applying Paragraph Borders

    Applying and Removing Borders

    Formatting Borders

    Applying Paragraph Shading

Preventing Paragraphs from Breaking

Chapter 6 Creating and Applying Styles and Themes

Understanding Styles

    Types of Styles

    Methods of Applying Styles

    Methods of Creating and Modifying Styles

Working with Quick Styles

    Changing the Style Set

    Removing or Adding a Style in the Quick Style Gallery

Using the Styles Pane

Using the Apply Styles Pane

Customizing the Styles Pane

Clearing Styles and Formatting

Viewing the Style Area

Creating and Deleting Styles

    Style Naming and Alternate Names

    Creating a New Style by Example

    Creating a New Style by Definition

    Applying a Keyboard Shortcut to a Style

    Deleting a Style

Modifying Styles

    Updating a Style Automatically

    Updating a Style to Match a Selection

    Modifying a Style Definition

    Redefining the Normal (Default) Style

    Renaming Styles

    Working with Cascading Styles

    Modifying the Styles in the Current Template

    Modifying Styles in the Manage Styles Dialog Box

Sorting the Styles List

Filtering the Styles List

Copying Styles Between Documents

Working with Themes

    Applying a Theme

    Setting the Default Theme

    Creating New Themes

    Applying a Color Set

    Creating a New Color Set

    Applying a Font Set

    Creating a New Font Set

Chapter 7 Formatting Documents and Sections

Working with Sections

    Types of Section Breaks

    Inserting a Section Break

    Deleting a Section Break

    Changing a Section Break’s Type

Changing Page Margins

    Selecting a Margin Preset

    Entering Precise Margin Values

    Setting Up Gutters and Book Folds

Setting Page Orientation

Setting Paper Size

Setting Vertical Alignment

Using Line Numbering

Inserting Page Breaks

Inserting Cover Pages

    Saving Content as a New Cover Page

Creating Headers and Footers

    Understanding the Header and Footer Areas

    Inserting a Header or Footer Building Block

    Understanding Header/Footer Field Codes

    Deleting a Field Code

    Adding and Formatting a Page Numbering Code

    Inserting a Date or Time Code

    Inserting a Document Property

    Adjusting Header and Footer Positioning

    Inserting a Picture in a Header or Footer

    Working with Multiple Headers/ Footers

Repeating Elements on Every Page

Applying a Page Watermark

    Inserting a Built-In Watermark

    Inserting a Custom Text Watermark

    Creating a Picture Watermark

Working with Multiple Columns

    Applying a Column Preset

    Creating Manual Column Breaks

    Applying Custom Column Settings

    Using Different Column Settings for Selected Text

Applying a Page Background

Using Page Borders

Chapter 8 Working with Templates and Nonstandard Layouts

About Templates

    Types of Template Files

    Determining What Template a Document Is Using

Starting a New Document Based on a Template

    Using Installed Templates

    Using Office Online Templates

    Using a User Template

    Using an Existing Document

Modifying Templates

    Template Storage Locations

    Accessing Workgroup Templates

    Modifying a Template by Modifying the Current Document

    Protecting Templates

Creating Your Own Templates

Changing a Document’s Template

    Applying Global Templates

    Enabling Global Templates at Startup

    Preventing a Template from Loading at Startup

    Automatically Changing the Template of All Documents Opened

    Troubleshooting Problems with Normal.dotm

Creating Text Box Layouts

    Inserting a Text Box

    Moving and Resizing a Text Box

    Applying and Removing Text Box Borders and Fills

    Changing the Text Box Shape

    Setting Text Box Margins and Vertical Alignment

    Wrapping Text Around a Text Box

    Linking Text Boxes

    Changing the Text Direction

    Tips for Creating Text Box Layouts

Working with Frames

Creating Banners

Addressing Envelopes

    Adding an Envelope to a Letter

    Setting the Envelope Size

    Changing the Address Position

    Changing the Envelope Font

    Printing an Envelope

    Controlling How Envelopes Feed into Your Printer

    Storing and Retrieving Addresses

    Adding Graphics to an Envelope

    Using E-Postage with Word

Creating Labels

    Printing a Full Page of the Same Label

    Printing a Single Label

    Creating a Custom Label Specification

    Fine-Tuning the Label Appearance

Creating Folded Note Cards

    Using Card Templates

    Specifying the Paper Size and Type

    Creating Upside-Down Text

Part III Tables and Graphics

Chapter 9 Creating and Formatting Tables

Creating a Table

    Inserting a Table from the Table Menu

    Inserting a Table via the Insert Table Dialog Box

    Drawing a Table

Entering Data in a Table

Editing a Table

    Selecting Cells

    Selecting Rows, Columns, or Tables

    Inserting Rows, Columns, or Cells

    Deleting Rows, Columns, or Cells

    Deleting an Entire Table

    Moving and Copying Rows and Columns

    Merging and Splitting Cells

    Splitting a Table

    Creating a Nested Table

Sizing a Table

    Changing the AutoFit Setting

    Resizing by Dragging

    Specifying an Exact Size

    Distributing Column Widths Evenly

    Resizing the Entire Table

Formatting a Table

    Applying Table Styles

    Setting the Default Table Style

    Creating or Modifying Table Styles

    Changing the Cell Background Color

    Working with Cell Borders

    Setting Cell Margins

    Setting Text Alignment Within a Cell

    Changing Text Direction

    Repeating Headings on Each Page

Orienting the Table on the Page

    Setting Table Alignment

    Setting Table Text Wrap

Creating a Table Caption

Sorting Tabular Data

Performing Math Calculations in a Table

    Setting the Order of Operations

    Referencing Values Outside the Table

Getting Data into or Out of Tabular Format

    Converting Text to a Table

    Converting a Table to Regular Text

    Pasting Tables from Other Office Applications

    Embedding Excel Worksheets as Tables

Chapter 10 Working with Photos

Understanding Digital Photography

    Understanding Color Models

    Understanding Color Depth

    Understanding File Formats

    Understanding Image Resolution

How Word Handles Pictures

Inserting Pictures from Files

Setting Text Wrap

Setting Picture Position

    Manually Positioning a Picture

    Working with Anchors

    Choosing a Position Preset

    Specifying a Custom Position

Resizing Pictures

Cropping Pictures

Compressing Pictures

Setting the Brightness, Contrast, and Color Mode

    Adjusting Brightness and Contrast

    Sharpening or Softening a Picture

    Changing the Color Mode

    Removing a Picture Background

    Applying Artistic Effects

Applying Picture Styles and Effects

    Applying a Picture Style

    Applying a Picture Preset

    Applying a Shadow Effect

    Applying Reflection

    Applying Glow

    Applying Soft Edges

    Applying a Beveled Edge and Other 3-D Formatting

    Rotating a Picture

    Applying 3-D Rotation

    Applying a Picture Border

    Applying Picture Layouts (SmartArt)

Using Figure Captions

Chapter 11 Working with Drawings, WordArt, and Clip Art

Understanding Vector Graphics

Drawing Lines and Shapes

    Drawing a Shape

    Drawing a Straight or Curved Line

    Drawing a Freeform Polygon

    Working with the Drawing Canvas

Adding Text to a Shape

Modifying Drawn Objects

    Modifying a Straight Line

    Adding and Removing Arrow Heads

    Modifying an Elbow or Curved Connector

    Modifying Curves and Scribbles

    Modifying Shapes

    Rotating and Flipping Objects

Sizing and Positioning Objects

    Sizing Objects

    Setting Position and Text Wrapping

    Anchoring Lines to Shapes

    Layering Objects and Text

    Grouping Shapes

    Aligning and Distributing Objects

Formatting Drawn Objects

    Applying Quick Styles

    Formatting Borders

    Applying Solid Fills

    Applying a Picture Fill

    Applying a Gradient Fill

    Applying a Texture Fill

    Applying a Pattern Fill

    Applying Shadows

    Applying 3-D Effects

Creating and Modifying WordArt

    Editing and Formatting WordArt Text

    Changing WordArt Text Wrap

    Transforming the WordArt Shape

    Changing the Fill and Outline

    Creating Vertical WordArt

    Setting WordArt Alignment

Finding and Inserting Clip Art

    Using a Clip in Another Application

    Getting Clip Information

    Making a Clip Available Offline

    Changing a Clip’s Keywords and Caption

    Browsing Clips via Office Online

Using the Clip Organizer

    Browsing Clips by Category

    Searching by Keyword in the Clip Organizer

    Working with Found Clips in the Clip Organizer

    Creating and Deleting Clip Collection Folders

    Adding Pictures to the Clip Organizer

    Moving Pictures Between Collections

Setting Text Wrap Properties for Clip Art

    Wrapping Text Tight Against Clip Art

    Editing Text Wrap Points

Modifying a Clip Art Image

    Setting Clip Size and Position

    Cropping and Color-Adjusting Clip Art

    Applying Clip Art Background Fill

    Setting the Transparent Color

    Applying a Border

    Applying Shadow Effects

    Rotating Clip Art

    Flipping Clip Art

Editing Clip Art

    Selecting and Moving Clip Art Shapes

    Recoloring Clip Art Shapes

    Editing Clip Art Shapes

    Moving and Resizing a Modified Clip

Chapter 12 Working with Charts

Understanding Charts

Creating a New Chart

    Creating a Chart in a Word 2010 Document

    Creating a Legacy Chart

Working with Chart Templates

    Creating a Chart Template

    Starting a New Chart Based on a User Template

    Managing Stored Chart Templates

Modifying Chart Data

    Editing the Data

    Changing the Charted Data Range

    Switching Between Rows and Columns

Controlling How the Chart and Document Interact

    Setting Text Wrapping

    Positioning a Chart

Changing the Chart Type

Working with Chart Elements

    Applying a Chart Layout

    Adding a Chart Title

    Working with Legends

    Using Data Labels

    Applying Axis Titles

    Modifying Axis Properties

    Using Gridlines

    Adding Trendlines

    Adding Error Bars

    Adding Up/Down Bars

    Adding and Formatting a Data Table

Applying Chart Styles

Formatting Individual Chart Elements

    Selecting Chart Elements

    Clearing Manually Applied Formatting

    Applying a Shape Style

    Applying Shape Outlines and Fills

    Changing the Shape of a Series

    Adjusting Data Spacing

Formatting Chart Text

    Changing the Font, Size, and Text Attributes

    Applying a WordArt Style

Chapter 13 Working with SmartArt and Math Formulas

What Is SmartArt?

Inserting a SmartArt Diagram

Changing the Diagram’s Layout

    Choosing a Different Layout

    Changing the Flow Direction

    Adding Shapes

    Removing Shapes

    Promoting or Demoting a Shape

    Adding Bulleted Lists

    Positioning Organization Chart Branches

Working with Diagram Text

    Adding and Editing Text

    Formatting Diagram Text

    Using the Text Pane

    Setting Text Positioning Within a Shape

Formatting a Diagram

    Applying SmartArt Styles

    Changing the Theme Effects for the Entire Document

    Changing Diagram Colors

    Formatting an Individual Shape

    Changing the Shape Geometry

    Sizing, Positioning, and Rotating a Shape

Controlling Diagram Size and Positioning

    Resizing a Diagram

Creating Math Formulas with the Equation Editor

    Inserting a Preset Equation

    Creating a New Blank Equation Object

    Creating a Basic Equation

    Inserting and Filling Structures

    Switching Between Professional and Linear Layout

    Formatting an Equation

    Switching Between Inline and Display Mode

    Saving an Equation to the Equation Gallery

Part IV Collecting and Managing Data

Chapter 14 Performing Mail and Data Merges

Understanding Mail Merges

Performing a Letter Merge with the Mail Merge Wizard

Selecting a Main Document Type

    Setting Envelope Options

    Setting Label Options

Selecting a Data Source

    Choosing an Outlook Contact List as a Data Source

    Choosing an Existing Data Source

    Creating a New Data Source in Word

Preparing the Main Document

    Inserting Merge Fields

    Inserting Single Fields

    Inserting Address Blocks

    Inserting Greeting Lines

    Setting Up Fields on Labels

    Setting Up Fields in Directories

Filtering and Sorting the Data

    Excluding Individual Records

    Applying a Filter

    Sorting the Records

    Finding a Recipient

    Finding Duplicate Entries

    Validating Addresses

Previewing and Printing the Merge

    Checking for Errors

    Merging to a New Document

    Merging to a Printer

    Merging to Email

Creating Custom Merges with Word Fields

    Collecting Information with a Fill-In Field

    Collecting and Storing Information with an Ask Field

    Setting Up Conditions with an If...Then... Else Field

    Using a Field to Set Bookmark Text

    Assigning Numbers to Merge Records

    Advancing to the Next Record (or Not)

Chapter 15 Copying, Linking, and Embedding Data

Understanding Types of Data Sharing

Working with Hyperlinks

    Automatically Creating Hyperlinks by Typing

    Following a Hyperlink

    Creating a Text Hyperlink

    Adding a Hyperlink to an Image

    Creating an Email Hyperlink

    Creating and Hyperlinking to a New Document

    Editing a Hyperlink

    Removing a Hyperlink

    Changing Hyperlink Underlining and Color

Working with Bookmarks

    Creating a Bookmark

    Jumping to a Bookmark

    Inserting a Hyperlink to a Bookmark

    Inserting a Cross-Reference to a Bookmark

Embedding Data

    Embedding an Entire Existing File

    Embedding a Data Selection

    Embedding a New Object

    Linking to Data in Other Files

    Creating a Link

    Managing Link Update Settings

    Manually Updating a Link

    Changing the Linked File’s Location or Range

    Breaking a Link

Inserting Content with {IncludeText} and {IncludePicture}

    Inserting Text with {IncludeText}

    Updating an {IncludeText} Field

    Inserting a Picture with {IncludePicture}

Chapter 16 Working with Fields and Forms

Understanding Fields

Inserting Fields

    Specifying Field Properties and Options

    Manually Typing Field Codes

    Toggling Between Data and Field Code Views

    Editing Field Code Strings

    Nesting Fields

Selecting the Right Field

    Date and Time Fields

    Document Information Fields

    User Information Fields

    Numbering Fields

    Equation and Formula Fields

    Index and Table Fields

    Link and Reference Fields

    Document Automation Fields

    Mail Merge Fields

Updating and Editing Fields

    Updating a Field

    Locking Fields Against Updates

    Updating Fields for Printing

    Finding and Moving Between Fields

    Converting Fields to Plaintext

Formatting Fields

    Preventing the Formatting from Changing

    Specifying Font Formatting for a Field

    Specifying a Numbering Type

    Constructing a Custom Numeric Format

    Constructing a Custom Date or Time Format

Understanding Forms

    Designing a Form

    Saving a Form as a Template

    Differentiating Between Content Controls and Legacy Fields

    Displaying the Developer Tab

Creating a Form with Content Controls

    Inserting a Content Control

    Configuring a Control

    Editing Placeholder Text

Creating a Form with Legacy Form Fields

    Inserting a Legacy Field

    Configuring Legacy Text Field Options

    Setting Up a Calculation

    Configuring Legacy Check Box Options

    Configuring Legacy List Options

    Setting a Macro to Run on Entry or Exit

    Enabling or Disabling a Field

    Assigning a Bookmark to a Field

    Adding Help Text

Protecting a Form

Filling Out a Form

    Filling Out a Form with Content Controls

    Filling Out a Legacy Form

Saving and Printing a Form

    Saving Only the Form Data

    Printing Only the Form Data

    Tips for Creating Printed Forms

Part V Working with Long Documents

Chapter 17 Outlining and Combining Documents

Outline Basics

    Typing an Outline in Outline View

    Demoting and Promoting Outline Items

    Checking the Styles Used in the Outline

    Creating an Outline from an Existing Document

Viewing and Organizing the Outline

    Rearranging Outline Topics

    Setting a Style’s Outline Level

    Setting an Individual Paragraph’s Outline Level

Numbering Outline Items

    Applying a Multilevel List

    Creating Your Own Multilevel Lists and List Styles

    Deleting a Multilevel List or List Style

Printing or Copying an Outline

Understanding Master Documents

    Master Documents and Styles

    Master Documents and Headers/Footers

    Master Documents and TOCs and Indexes

    Master Documents and Numbered Notes or Captions

Creating a Master Document

    Inserting Existing Documents into a Master Document

    Separating an Existing Document into Subdocuments

Viewing and Collapsing Subdocuments

Editing Subdocuments

Modifying the Master Document’s Structure

    Moving a Subdocument

    Removing a Subdocument

    Unlinking a Subdocument

    Renaming a Subdocument

    Merging Subdocuments

    Nesting Subdocuments

    Splitting a Subdocument

    Locking and Unlocking a Subdocument

Paginating and Printing a Master Document

Chapter 18 Citing Sources and References

Understanding Sources and Citations

Selecting a Citation Style

Entering Sources

    Editing a Source

    Deleting a Source

    Transferring Sources to and from the Master List

Inserting Inline References to Sources

    Creating a New Source When Entering a Citation

    Inserting Temporary Placeholders for

    Later Entry of Sources

    Editing a Citation

    Converting a Citation to Plaintext

Generating a Bibliography

    Inserting a Bibliography from the Bibliography Gallery

    Working with a Bibliography Field

    Saving a Bibliography as a New Gallery Entry

    Removing a Bibliography from the Gallery

Working with Footnotes and Endnotes

    Inserting a Footnote

    Inserting an Endnote

    Deleting a Note

    Jumping to the Note That Corresponds to a Reference Mark

    Moving Between Notes

    Switching Between Footnotes and Endnotes

    Changing the Positioning of the Notes

    Changing the Note Numbering or Symbols

    Modifying Note Styles

    Changing the Note Separator Line

    Managing Footnote Continuations

Creating Cross-References

    Cross-Referencing Options

    Cross-Reference Context

    Footnote and Endnote Cross- References

    Caption Cross-References

Chapter 19 Creating Tables of Contents and Indexes

Creating a Table of Contents

    Checking Style Outline Levels

    Creating a TOC from a Preset

    Updating a TOC

    Removing a TOC

    Manually Marking Entries for the TOC

    Creating Custom TOCs

    Understanding the {TOC} Field Code

    Creating a Custom TOC Preset

Working with Multiple TOCs

    Adding a Second TOC for the Entire Document

    Adding a TOC That Covers Only Part of a Document

    Building a TOC Across Multiple Documents

Creating a Table of Figures

    Captioning Figures

    Generating the Table of Figures

    Manually Marking Captions

Creating Citations and Tables of Authorities

    Marking Citations

    Generating the Table of Authorities

Creating an Index

    Deciding on the Indexing Conventions

    Marking Index Entries

    Creating Cross-References

    Marking Multiple Instances of the Same Text

    Understanding {XE} Field Codes

    AutoMarking Index Entries

    Working Directly with {Index} Field Codes

Generating the Index

    Updating the Index

    Indexing Only Selected Entries

    Indexing Only Selected Letters of the Alphabet

Formatting the Index

    Setting the Index Layout

    Defining Index Styles

    Controlling the Appearance of Index Headings

Indexing Across Multiple Documents

Creating Multiple Indexes in a Single Document

Part VI Collaboration and Online Sharing

Chapter 20 Collaborating with Others

Exploring Word 2010 Collaboration Options

Configuring Word’s Built-in Collaboration Tools

    Displaying or Hiding the Reviewing Pane

    Controlling the Use of Balloons

    Changing the Colors and Markings Used for Revisions

    Changing the Username

Working with Comments

    Inserting Comments

    Viewing and Editing Comments

    Deleting Comments

Using Revision Tracking

    Reviewing Revisions

    Moving Among Revisions

    Accepting or Rejecting Revisions

    Preventing Others from Tampering with Revisions

Comparing Documents

    Viewing Two Documents Side by Side

    Comparing and Combining Documents

Working in Full Screen Reading View

    Moving Between Screens

    Using the Full Screen Reading Tools

    Setting Reading View Options

Using Microsoft Office Live Workspace

    What Is a Workspace?

    Signing Up for Microsoft Office Live Workspace

    Creating Workspaces

    Adding Documents to Your Workspace

    Sharing Workspaces

    Editing Documents in Your Workspace

    Managing Workspaces

Collaborating with SkyDrive

    Setting Up SkyDrive

    Working with Documents in SkyDrive

    Saving to SkyDrive from Microsoft Word

Coauthoring in Microsoft Word

Other Ways to Collaborate in Microsoft Word 2010

    Collaborating with Microsoft SharePoint Workspace 2010

    Collaborating with Microsoft Office Web Apps

    Collaborating with Microsoft Word Mobile 2010

    Collaborating with Microsoft Office Communications Server 2007 R2

Chapter 21 Protecting and Securing Documents

Understanding Document Protection

Restricting Access to a Document

    Password-Protecting a Document in Word

    Using Windows Encryption

    Removing Network Share Permission for a Location

Restricting What Users Can Do to a Document

    Recommending Read-Only

    Making the Document File Read-Only

    Setting a Read-Only Editing Restriction

    Restricting a Document to Comments Only

    Restricting a Document to Form Fill-In Only

    Forcing Revision Marks to Stay On

    Restricting Style Usage

    Setting Up Per-User Exceptions to Restrictions

Marking a Document as Final

Preventing Macro-Based Attacks

    Choosing Nonmacro File Formats

    Specifying Trusted Locations

    Working with Trusted Publishers

    Adjusting Macro Settings

Configuring Protected View and File Blocking

Protecting Your Privacy

    Finding and Removing Personal Information

    Setting Privacy Options

Adding a Digital Signature

Chapter 22 Developing Online-Delivered Content

Web Page Development: Word’s Strengths and Weaknesses

    Web Technologies Supported in Word

    Web Page File Formats

    Word Features Lost When Saving in Web Format

    Why You Might Not Want to Use Word

Creating and Saving a Web Page in Word

    Previewing a Web Page

    Saving a Web Page

Options for Web Page Saving

    Saving for Compatibility with Specific Browsers

    More About PNG and VML

    Selecting Web Page File Options

    Changing Page Size

    Changing Language Encoding

    Changing the Default Fonts

    Working with Web Page Properties

Creating Hyperlinks

    Creating a Text Hyperlink

    Adding a Hyperlink to an Image

    Creating an Email Hyperlink

Building Multicolumn Layouts with Tables

Creating Your Own Web Page Templates

Attaching a Cascading Style Sheet

Blogging with Word

    Understanding the Word Blogging Interface

    Registering Your Blog Server in Word

    Creating a New Blog Post

    Adding Pictures and Other Graphics to a Blog

    Categorizing Blog Entries

    Managing the Blog List

    Modifying a Blog Post

Sending Email from Word

Part VII Customizing and Extending Word

Chapter 23 Macros and Add-Ins

Understanding Macros

    What Tasks Should You Automate with a Macro?

    Choosing the Macro Creation Method

    Planning Your Macro

Recording a Macro

    Naming Your Macro

    Deciding Where to Store Your Macro

    Assigning a Macro to a Keyboard

    Shortcut or Toolbar Button

    Recording the Steps for Your Macro

Running a Macro

Dealing with Macro Error Messages

Making Additional Macros Available

    Opening Additional Templates to Run Macros

    Copying Macros Between Documents

    Renaming and Deleting Macros

Assigning a Keyboard Shortcut to an Existing Macro

Creating a Quick Access Toolbar Button for an Existing Macro

Editing Macro Code in VBA

    Opening a Macro for Editing

    Examples of Macro Command Syntax

Working with Macro Security

    Understanding Trusted Publishers and Locations

    Determining What Locations Are Trusted

    Setting Security Levels for Macro Running

Working with Add-Ins

    Enabling/Disabling COM Add-Ins

    Enabling/Disabling Actions

    Enabling/Disabling Other Add-Ins

Chapter 24 Customizing the Word Interface

Customization: It’s Back

Customizing the Quick Access Toolbar

    Repositioning the Quick Access Toolbar

    Add Common Commands

    Add Commands from the Ribbon

    Add Other Buttons

    Remove Buttons

Customizing the Ribbon

    Minimizing the Ribbon

    Displaying or Hiding Tabs

    Creating or Deleting a Tab or a Custom Group

    Adding or Removing Commands

    Renaming or Reordering Tabs

    Resetting Customizations

Exporting and Importing Customization Settings

    Exporting Customizations

    Importing Customizations

Defining Shortcut Keys

Changing Viewing Options

    Changing the Status Bar Content

    Changing Page Display and Formatting Marks

Setting General Options

Changing File Locations

Other Customization Options

Part VII Appendixes

Appendix A Recovering Files and Repairing Word

Appendix B Converting from Other Word Processing Systems

9780789743114   TOC   7/19/2010


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