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Special Edition Using QuickBooks 2002

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Special Edition Using QuickBooks 2002

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  • Copyright 2002
  • Edition: 1st
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  • ISBN-10: 0-7897-2722-6
  • ISBN-13: 978-0-7897-2722-0

With over 3 million registered users, QuickBooks is the most popular small business accounting program on the market. Special Edition Using QuickBooks 2002, written by a CPA, not a professional writer, offers small business professionals a comprehensive guide to help them accomplish specific tasks, solve immediate problems, and learn new techniques and features of the program. This edition has been thoroughly updated to reflect changes to the latest version of QuickBooks, as well as provide in-depth coverage of general accounting information that those who use the QuickBooks programs must understand. Troubleshooting tips throughout the book answer the questions most asked of QuickBooks instructors. The book includes worksheets and tables that describe QuickBooks features in a way that is easy to understand. In addition, readers find a thorough description of online resources for small businesses. The title also includes bonus coverage of QuickBooks Pro 2002 features, such as time tracking and budgeting.

Sample Content

Online Sample Chapters

Using the QuickBooks Chart of Accounts

Using the QuickBooks Chart of Accounts

Table of Contents



1. QuickBooks Overview.

Getting Comfortable with QuickBooks. QuickBooks and QuickBooks Pro. Changes in QuickBooks 2002. Starting QuickBooks. Working with the Sample Company. Backing Up Your Data. Scheduling Backups. QuickBooks Reminders. Troubleshooting. CPA Tip: Restoring Your Data.

2. Accounting 101.

Introduction to Accounting. Understanding the Importance of Accounting. What Is an Account? Types of Accounts. Your Company's Liabilities. Equity: What Your Company Is Worth. Income: Your Company's Bread and Butter. Expenses Reduce Business Income. Troubleshooting. CPA Tip: Accountants Are Not an All or Nothing Option.

3. Using the QuickBooks Chart of Accounts.

Choosing a Chart of Accounts. QuickBooks Gives You a Standard List of Accounts. Numbering Your Chart of Accounts. Printing a Chart of Accounts List. Troubleshooting. CPA Tip: Creating a Chart of Accounts.

4. Scheduling Periodic QuickBooks Activities.

Keeping QuickBooks Up-to-Date. Performing Daily Activities. Performing Weekly Activities. Working with Payroll. Performing Monthly Activities. Performing Quarterly Activities. Completing Annual Activities. Troubleshooting. CPA Tip: Forgetting to Whom You Wrote a Check.

5. Going Online with QuickBooks.

Common Questions About QuickBooks and Online Banking. Preliminary and Precautionary Steps. After Your Account Is Activated. Setting Up Your QuickBooks Internet Connection. Using the QuickBooks Online Interview. Going Online with a New Account. Making an Online Payment. Sending an Online Message. Sending a Payment Inquiry. Transferring Money Between Accounts Online. Obtaining a Report on Online Transactions. QuickBooks Online Payroll Service. QuickBooks Online Resources. Troubleshooting. CPA Tip: Making Payments on Time.


6. The EasyStep Interview.

The Start Date. The EasyStep Interview. The General Section. Troubleshooting. CPA Tip: Choosing the Right Start Date.

7. Setting Up Accounts, Inventory, Fixed Assets, and Payroll.

Setting Up Income Accounts. Setting Up Expense Accounts. General Information About Your Company's Income. Setting Up Items. Entering Opening Balances. Setting Up Payroll. Finishing the Interview. Troubleshooting. CPA Tip: Changing Your Company Start Date.

8. Entering Historical Information.

Changing Your Start Date. Making a Checklist of Items Before You Begin. Entering Historical Bills Received. Entering Historical Invoices. Entering Money Received. Entering Bills Paid. Entering Deposits Made. Entering Payroll Transactions. Entering All Other Payments Made. Troubleshooting. CPA Tip: Reconcile Your Bank Account.

9. Setting Up Services, Customers, and Suppliers.

Understanding Items. Locating Information with Lists. Working with Lists. Quick Access to Editing. Making Reports Based on Items. Creating Reports from the Item List. Customer, Vendor, and Employee Lists. Customer, Job, and Vendor Type Lists. Terms, Customer Messages, and Payment Method Lists. Troubleshooting. CPA Tip: Working with Price Levels.

10. Using Classes to Separate Your Company into Logical Divisions.

What's a Class? Setting Up Classes. Reporting on Classes. Troubleshooting. CPA Tip: Using Classes with Payroll.


11. Job-Cost Estimating and Tracking.

Choosing to Track Jobs. Setting Up Jobs. Optional Job Information. Creating an Estimate. Invoicing Against an Estimate. Revising Estimates. Reporting on Work in Progress. Troubleshooting. CPA Tip: Memorizing an Estimate.

12. Invoicing, Monthly Statements, Accounts Receivable, and Collecting Income.

Creating an Invoice. Creating a Monthly Statement. Tracking Accounts Receivable. Collecting Income. Receiving Payments for Your Invoices. Receiving Cash. Making Deposits. Receiving Advances and Down Payments. Discounts, Refunds, and Returns. Troubleshooting. CPA Tip: Override the Way QuickBooks Applies Payments.

13. Recurring Transactions.

Memorizing Transactions. Scheduling Recurring Transactions. Changing Memorized and Scheduled Transactions. Removing Memorized and Scheduled Transactions. Troubleshooting. CPA Tip: Memorizing Depreciation Transactions.

14. Collecting and Paying Sales Tax.

Understanding How Sales Tax Works. Getting Ready to Collect Sales Tax. Creating a Sales Tax Item. Charging Sales Tax to Customers. Taxable Versus Nontaxable Sales. Tax-Exempt Sales. Monthly Sales Tax Reports. Paying Sales Tax. Troubleshooting. CPA Tip: Creating Separate Sales Tax Liability Reports for Each Jurisdiction.

15. Keeping Track of Your Inventory.

QuickBooks Provides a Mixed Blessing for Businesses with an Inventory. What Is Inventory? Raw Materials, Work in Progress, and Finished Goods. Determining the Average Cost of Inventory Items. Using the QuickBooks Inventory Features. Setting Up Inventory Items On-the-Fly. Setting Up Inventory Items in General. Editing Items. Adding to Your Inventory. Reports About Inventory. Taking a Physical Inventory Count. Adjusting Quantity and Value of Inventory Account. Alternatives to the QuickBooks Inventory Feature. Troubleshooting. CPA Tip: Control Inventory Shrinkage.

16. Making Purchases and Recording Payments.

Using Purchase Orders. Finding Out What's on Order. Tax-Exempt Purchases. Receiving Goods. Paying Bills. Writing Checks in QuickBooks. Printing Checks. The QuickBooks Check Register. Voiding Checks. The Monthly Ritual of Bank Account Reconciliation. Troubleshooting. CPA Tip: Dealing with a Reconciliation Discrepancy.

17. Managing Assets.

Assets: What Your Company Owns. Using a Cash Account. Tracking Petty Cash. Which Assets Are Fixed Assets? Why Do We Have to Use Depreciation? Accounting for Fixed Assets. Calculating Depreciation. Recording Depreciation with a General Journal Entry. Following the Audit Trail. Selling Depreciable Assets. Alternatives to QuickBooks for Fixed Asset Tracking. Troubleshooting. CPA Tip: Using the Journal Entry Numbering Feature.

18. Entering Cash Transactions.

Forms of Cash. Quick Cash Entry. Daily Cash Summaries. Cash Overages and Shortages. Depositing Cash. Receiving Credit Card Payments from Customers. Troubleshooting. CPA Tip: Keeping Control over Your Cash Receipts.

19. Equity Accounts.

Understanding Equity Accounts. The QuickBooks Opening Balance Equity Account. The Owner's Equity Account. The Retained Earnings Account. The Capital Stock Account. Transferring Current Earnings at Year-End. Troubleshooting. CPA Tip: Display the Detail of Changes in the Opening Balance Equity Account.

20. Paying Employees and Contractors.

Determining Employees and Independent Contractors. Gathering Payroll Information. Paying Employees Versus Paying Independent Contractors. QuickBooks Payroll and Employee Setup. Setting Up Employees. Updating Year-to-Date Amounts. Updating Payroll Tax Tables. Payday. Troubleshooting. CPA Tip: Benefits of Direct Deposit.

21. QuickBooks and Payroll Taxes.

Your Responsibilities As an Employer. Creating Checks to Pay Your Taxes. Reports That Help with Tax Corrections. Common Problems with Tax Figures. Setting Up Advance Earned Income Credit. Troubleshooting. CPA Tip: Use Filters to Isolate Specific Payroll Items.

22. Income Taxes.

Preparing Quarterly Estimated Taxes. Assigning Tax Lines. Tax Reports. Tax Forms. Tax Software Programs. Non-Tax-Related Transactions. Hiring a Pro. Federal Tax Agencies. State Tax Agencies. Doing Business Out of State. Troubleshooting. CPA Tip: Tax Return Audits.

23. Security.

Backing Up Your Company Files. Working with Passwords and User Access. Year-End Protection: Closing Your Books. Troubleshooting. CPA Tip: Closing Your Books at Year-End.


24. Producing Financial Reports.

Types of Reports Found in QuickBooks. Standard Reports. Commonly Used QuickBooks Reports. Customizing Reports. Printing Reports. QuickBooks Graphs. Useful Ratios. Troubleshooting. CPA Tip: Change the Appearance of Reports.

25. Customizing QuickBooks Forms.

Why Customize Forms? Customizing a Form. Moving and Resizing Fields. Customizing Tips. Customizing Your Icon Bar. Troubleshooting. CPA Tip: Changing the Size of Your Forms.


26. QuickBooks Pro and Time Tracking.

QuickBooks Timer Overview. Getting Ready to Use the Timer. Exporting Timer Data to QuickBooks. Opening Timer Data in QuickBooks. Creating Install Disks for the Timer. Getting Your Employees Up to Speed with the Timer. Backed-Up and Condensed Timer Data. Viewing and Editing Timer Data in Detail. Troubleshooting. CPA Tip: Put the Timer to Good Use.

27. Budgeting.

The Value of Working with a Budget. What Is a Budget? Creating a Budget. Budgeting in the First Year of Business. Creating Budget Reports. Troubleshooting. CPA Tip: Borrowing Money for Payables?

28. Forecasting Your Financial Future with QuickBooks.

Understanding the Types of Forecasting. Utilizing a Sales Forecast. Preparing Forecasts. Troubleshooting. CPA Tip: Printing to a File.


29. Sharing QuickBooks on a Network.

Network Requirements. Performing the Installation. Troubleshooting. CPA Tip: Enhance Speed in Multiuser Mode.

30. Transferring Data Between QuickBooks and Other Applications.

Using QuickBooks with Quicken. Using QuickBooks with Your Favorite Program. Exporting Lists. Using Microsoft Word with QuickBooks. Troubleshooting. CPA Tip: Export Lists to Another QuickBooks File.


Appendix A. Installation of QuickBooks.

Hardware and Software Requirements. Performing the Installation.

Appendix B. Getting Help.

Using This Book for Help. Using the QuickBooks Help Index. Using the Help Find Feature. Using the How Do I? Button. Getting Help on the CD-ROM. Using Online Help. Intuit Technical Support. QuickBooks and Your Industry.

Appendix C. Setting Preferences.

Overview of Preferences. Accounting Preferences. Checking Preferences. Desktop View Preferences. Finance Charge Preferences. General Preferences. Integrated Applications Preferences. Jobs & Estimates Preferences. Payroll & Employees Preferences. Purchases & Vendors Preferences. Reminders Preferences. Reports & Graphs Preferences. Sales & Customers Preferences. Sales Tax Preferences. Send Forms Preferences. Service Connection Preferences. Spelling Preferences. Tax 1099 Preferences. Time-Tracking Preferences.

Appendix D. Working with an Outside Accountant.

Using the Premier Accountant Edition of QuickBooks. The Audit Trail. Creating General Journal Entries.

Appendix E. Internet Features for QuickBooks Users.

Finding Useful Information on the Internet. Visiting the QuickBooks Home Page on the Web. Useful Business Resources. Taxes and Accounting. Laws and Regulations. What's in the News? Odds and Ends.

Appendix F. Glossary.


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