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Microsoft PowerPoint 2010 On Demand, Portable Documents

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Microsoft PowerPoint 2010 On Demand, Portable Documents

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  • Copyright 2011
  • Edition: 1st
  • eBook (Watermarked)
  • ISBN-10: 0-13-249159-1
  • ISBN-13: 978-0-13-249159-4

What you need, when you need it!

Need answers quickly? Microsoft PowerPoint 2010 on Demand provides those answers in a visual step-by-step format. We will show you exactly what to do through lots of full color illustrations and easy-to-follow instructions.



MCAS Exam Prep

More than 500 Essential PowerPoint Tasks

Inside the Book

• Create powerful presentations faster using ready-made templates

• Organize information in sections and add impact with clip art, SmartArt diagrams, tables, and charts

• Make your presentation come alive with custom animations, 3-D effects, and slide transitions

• Embed, format, trim, and add text to videos in your presentation

• Add comments and email your presentation to others for review

• Broadcast your presentation over the Internet in a browser

• Use SharePoint to collaborate and share documents

• Prepare for the Microsoft Certified Application Specialist (MCAS) exam

Bonus Online Content

Register your book at queondemand.com to gain access to:

• Workshops and related files

• Keyboard shortcuts

Sample Content

Table of Contents

Introduction xvii

Chapter 1 Getting Started with PowerPoint 1

Starting PowerPoint 2 New!

Viewing the PowerPoint Window 3

Using the Ribbon 4 New!

Choosing Commands 5 New!

Working with Toolbars 6 New!

Choosing Dialog Box Options 8

Using the Status Bar 9

Creating a Blank Presentation 10

Creating a Presentation Using a Template 11

Opening a Presentation 12 New!

Arranging Windows 14 New!

Using Task Panes and Window Panes 15

Understanding PowerPoint Views 16 New!

Browsing a Presentation 18

Documenting Properties 20

Converting an Existing Document 21

Getting Help While You Work 22

Saving a Presentation 24

Saving a Presentation with Different Formats 26

Recovering a Document 28 New!

Maintaining and Repairing Office 30

Getting Updates on the Web 31

Closing a Presentation and Quitting PowerPoint 32

Chapter 2 Developing Presentation Content 33

Creating New and Consistent Slides 34

Working with Objects 36

Developing Text 38

Entering Text 40

Editing Text 42

Setting Editing Options 43

Correcting Text While Typing 44 New!

Undoing and Redoing an Action 46

Resizing Text While Typing 48

Inserting Information the Smart Way 50 New!

Inserting and Developing an Outline 52

Moving and Indenting Text 54

Setting Tabs 56

Changing Text Alignment and Spacing 58

Changing Character Spacing 60

Changing Character Direction 61

Formatting Text 62

Modifying a Bulleted and Numbered List 64

AutoFormatting Text While Typing 66

Applying a Format Style 68

Inserting Symbols 69

Creating a Text Box 70

Creating Text Columns 72

Finding and Replacing Text 73

Rearranging Slides 74

Organizing Slides into Sections 76 New!

Using Slides from Other Presentations 78

Chapter 3 Designing a Look 79

Making Your Presentation Look Consistent 80

Viewing Masters 82

Controlling Slide Appearance with Masters 84

Controlling a Slide Layout with Masters 86

Modifying Placeholders 88

Controlling a Slide Background with Masters 90

Adding a Header and Footer 91

Inserting Slide Numbers 92

Inserting the Date and Time 94

Understanding Color Themes 95

Viewing and Applying a Theme 96 New!

Creating a Color Theme 98

Choosing Theme Fonts 100

Choosing Theme Effects 101

Creating a Custom Theme 102

Adding Colors to a Presentation 104

Adding a Background Style 105

Modifying a Background Style 106

Saving a Template 108

Chapter 4 Drawing and Modifying Shapes 111

Drawing and Resizing Shapes 112

Inserting Multiple Shapes 114

Adding Text to a Shape 115

Drawing Lines and Arrows 116

Creating and Editing Freeforms 118

Modifying a Freeform 120

Copying and Moving Objects 122

Adding a Quick Style to a Shape 124

Adding a Quick Style to Shape Text 125

Applying Color Fills 126

Applying Picture Fills 128 New!

Applying Texture Fills 130

Applying Gradient Fills 132 New!

Applying Shape Effects 134 New!

Creating Shadows 136

Adding 3-D Effects to a Shape 138

Adding 3-D Rotation Effects to a Shape 140

Aligning Objects to Grids and Guides 142 New!

Aligning and Distributing Objects 144

Connecting Shapes 146

Selecting Objects Using the Selection Pane 148

Changing Stacking Order 149

Rotating and Flipping a Shape 150

Grouping and Ungrouping Shapes 152

Inserting AutoShapes from the Clip Gallery 154

Adding a Shape to the Clip Organizer 155

Chapter 5 Inserting Pictures and Multimedia 157

Inserting Multimedia Clips 158

Locating and Inserting Clip Art 160 New!

Accessing Clip Art on the Web 162

Inserting a Picture 164

Examining Picture File Formats 165

Creating a Photo Album 166

Inserting a Picture Screen Shot 168 New!

Adding an Artistic Style to a Picture 169 New!

Adding a Quick Style to a Picture 170

Applying a Shape to a Picture 171 New!

Applying a Border to a Picture 172

Applying Picture Effects 173 New!

Modifying Picture Size 174

Compressing a Picture 176 New!

Correcting a Picture 177 New!

Recoloring a Picture 178 New!

Cropping and Rotating a Picture 180 New!

Removing a Picture Background 182 New!

Creating WordArt Text 184

Formatting WordArt Text 186

Applying WordArt Text Effects 188 New!

Modifying WordArt Text Position 189

Inserting Videos and Audio 190 New!

Editing Videos and Audio 192 New!

Adding Bookmarks to Video and Audio 194 New!

Formatting Videos 195 New!

Setting Video and Audio Play Options 196

Playing Videos and Audio 198 New!

Recording Audio 200

Compressing Media 201 New!

Chapter 6 Inserting Charts and Related Material 203

Creating SmartArt Graphics 204 New!

Using the Text Pane with SmartArt Graphics 206

Modifying a SmartArt Graphic 208

Resizing a SmartArt Graphic 209

Formatting a SmartArt Graphic 210

Formatting a Shape in a SmartArt Graphic 212 New!

Adding Pictures to a SmartArt Graphic 214 New!

Converting a SmartArt Graphic to Shapes 215 New!

Creating an Organization Chart 216

Modifying an Organization Chart 218

Inserting a Chart 220

Selecting Chart Data 222

Entering Chart Data 223

Editing Chart Data 224 New!

Importing Data 226

Modifying the Data Worksheet 228

Selecting a Chart Type, Layout, and Style 230 New!

Formatting Chart Objects 232 New!

Changing the Chart Layout Objects 234

Saving a Chart Template 236

Inserting a Table 238

Modifying a Table 240

Formatting a Table 242

Adding a Quick Style to a Table 244

Applying Effects to a Table 246 New!

Sharing Information Among Documents 247

Embedding and Linking an Object 248

Modifying Links 250

Inserting a Microsoft Excel Chart 252

Inserting a Microsoft Word Document 254

Inserting a Microsoft Organization Chart 255

Chapter 7 Creating a Web Presentation 257

Adding Action Buttons 258

Adding Hyperlinks to Objects 260

Creating Hyperlinks to External Objects 262

Inserting Hyperlinks 264

Using and Removing Hyperlinks 266

Saving Slides as Web Graphics 268

Saving a Presentation as Web Graphics 269 New!

Exploring XML 270

Saving an XML Presentation 271

Opening a Web Page 272 New!

Previewing a Web Page 273

Getting Documents from the Web 274

Accessing Office Information on the Web 276

Chapter 8 Finalizing a Presentation and Its Supplements 277

Changing Page Setup Options 278

Preparing Handouts 280 New!

Preparing Speaker Notes 282

Customizing Notes Pages 284

Changing Proofing Options 285 New!

Setting Languages for Proofing 286

Checking Spelling 288

Using Custom Dictionaries 290

Inserting Research Material 292

Finding the Right Words 293

Translating Text to Another Language 294 New!

Using Multiple Languages 296 New!

Exporting Notes and Slides to Word 297

Documenting Presentation Properties 298

Checking Accessibility 300 New!

Checking Compatibility 302

Saving Slides in Different Formats 303

Saving Outline Text as a Document 304

Creating a PDF Document 305

Creating an XPS Document 306

Selecting Printing Options 307

Previewing a Presentation 308 New!

Printing a Presentation 310 New!

Printing an Outline 312

Chapter 9 Preparing a Slide Show 313

Creating Slide Transitions 314 New!

Adding and Removing Animation 316 New!

Using Specialized Animation 318 New!

Coordinating Multiple Animations 320

Animating a SmartArt Graphic 322

Triggering Animations 324 New!

Using the Animation Painter 325 New!

Adding Slide Timings 326

Recording a Narration 328 New!

Setting Up a Slide Show 330 New!

Creating a Custom Slide Show 332

Hiding Slides 334

Creating a Self-Running Presentation 335

Working with Fonts 336

Chapter 10 Presenting a Slide Show 337

Starting a Slide Show 338

Navigating a Slide Show 340 New!

Annotating a Slide Show 342

Delivering a Show on Multiple Monitors 344

Saving a Presentation as a Slide Show 346

Saving a Presentation as a Video 347

Packaging a Presentation on CD 348

Broadcasting a Presentation 350 New!

Showing a Presentation with the PowerPoint Viewer 352

Customizing the PowerPoint Viewer 353

Showing Multiple Presentations 354

Chapter 11 Reviewing and Securing a Presentation 355

Adding Comments to a Presentation 356

Editing Comments in a Presentation 358

Comparing and Merging Presentations 360

Creating and Opening OneNotes 361 New!

Inspecting Documents 362

Adding Password Protection to a Presentation 364

Adding Security Encryption to a Presentation 366

Marking a Presentation as Read-Only 367

Adding a Digital Signature 368

Sending a Presentation for Review Using E-Mail 370

Sending a Presentation by Internet Fax 371

Avoiding Harmful Attacks 372

Using the Trust Center 374 New!

Selecting Trusted Publishers and Locations 375

Setting Document Related Security Options 376 New!

Setting Add-in Security Options 378

Setting ActiveX Security Options 379

Setting Macro Security Options 380

Changing Message Bar Security Options 381

Setting Privacy Options 382

Working with Office Safe Modes 384

Chapter 12 Customizing the Way You Work 387

Setting General PowerPoint Options 388 New!

Setting Advanced PowerPoint Options 390

Accessing Commands Not in the Ribbon 392 New!

Customizing the Way You Create Objects 393

Managing Pictures 394

Organizing Clips 396

Changing Research Options 398 New!

Chapter 13 Expanding PowerPoint Functionality 399

Viewing and Managing Add-ins 400 New!

Loading and Unloading Add-ins 402

Enhancing a Presentation with VBA 404

Viewing the Visual Basic Editor 406

Setting Developer Options 407 New!

Simplifying Tasks with Macros 408

Controlling a Macro 410

Adding a Digital Signature to a Macro Project 412

Assigning a Macro to a Toolbar or Ribbon 413 New!

Saving a Presentation with Macros 414

Opening a Presentation with Macros 415 New!

Inserting ActiveX Controls 416 New!

Using ActiveX Controls 418

Setting ActiveX Control Properties 419

Playing a Movie Using an ActiveX Control 421

Changing the Document Information Panel 422

Chapter 14 Working Together on Office Documents 423

Getting Started with Office Web Apps 424 New!

Setting Up to Use Office Web Apps 426 New!

Saving and Opening Documents with Windows Live 428 New!

Comparing the Desktop App to Web App 430 New!

Accessing Documents on Windows Live 432 New!

Working with Folders on Windows Live 434

Setting Folder Permissions on Windows Live 436

Creating Office Documents on Windows Live 437 New!

Working with Documents on Windows Live 438

Downloading Documents from Windows Live 440

Downloading or Saving Documents in Office Web Apps 442 New!

Collaborating with Documents on Windows Live 444 New!

Working with SharePoint Workspaces 446 New!

Sharing Documents in a Groove Workspace 448 New!

Inviting Others to a Groove Workspace 449 New!

Saving a Document to a SharePoint Server 450 New!

Publishing Slides to a SharePoint Library 452

Using Office Mobile 2010 454 New!

Workshops: Putting It All Together 455

Project 1: Optimizing Presentations 455

Project 2: Creating Better Presentations 458

Project 3: Creating a Self Running Presentation with Narration 461

Project 4: Creating a VBA Form in a Presentation 462

Want More Projects 466

New Features 467 New!

Microsoft Certified Applications Specialist 475

Index 483


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