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Show Me QuickBooks 2004

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Show Me QuickBooks 2004


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  • Copyright 2004
  • Edition: 1st
  • Book
  • ISBN-10: 0-7897-3078-2
  • ISBN-13: 978-0-7897-3078-7

Show Me QuickBooks helps readers learn visually how to perform tasks using the leading accounting software for small businesses. They are able to find answers to their questions quickly and visually with this user-friendly method of training. Each task includes a screen-by-screen visual accompanied by a concise text description that makes performing everyday tasks quick and simple.

Sample Content

Table of Contents


1. Setting Up Your Company with the EasyStep Interview.

Entering Company Data. Stopping and Restarting the Interview. Setting Up Income Accounts. Setting Up Expense Accounts. Setting Up Items. Setting Up Customers. Setting Up Vendors.

2. Setting Up and Using Payroll Features.

Set Payroll and Employee Preferences. Setting Up Employees. Setting Up Employee Payroll Information. Setting Up Employee Payroll Taxes. Setting Up Sick and Vacation Benefits. Entering Year-to-Date Payroll Amounts. Setting Up Payroll Deductions. Preparing Paychecks. Creating Employer Payroll Reports. Paying Payroll Taxes with Form 941. Paying Federal Unemployment Compensation Taxes with Form 940. Preparing W-2 Forms. Issuing W-3 Forms. Setting 1099 Preferences. Issuing 1099 Forms. Outsourcing Payroll.

3. Adding or Changing Information After the Interview Is Completed.

Setting General Preferences. Setting Desktop View Preferences. Sorting Lists. Adding Accounts. Using Account Numbers. Adding Customers. Adding Vendors. Adding Items in the List Window. Adding Information On-the-Fly. Creating Subitems. Hiding Entries on Lists. Deleting Entries on a List. Merging Entries on a List. Printing Lists. Setting Accounting Preferences.

4. Invoicing and Collecting Income.

Setting Sales and Customers Preferences. Creating an Invoice. Printing a Single Invoice. Printing a Batch of Invoices. Emailing an Invoice. Charging Expenses to a Customer. Setting Finance Charge Preferences. Creating a Monthly Statement. Setting Send Forms Preferences. Tracking Accounts Receivable. Receiving Payments for Invoices. Issuing a Credit or Refund. Receiving Cash. Making Deposits. Receiving Advances and Down Payments. Issuing Discounts. Viewing Unpaid Invoices. Creating a Collection Letter. Recording Bad Debts.

5. Making Purchases and Recording Payments.

Setting Purchases and Vendors Preferences. Using Purchase Orders. Viewing Items on Purchase Orders. Viewing Vendor Information. Receiving Goods. Paying Bills. Taking Discounts. Setting Checking Preferences. Writing Checks. Printing Checks. Using the Check Register. Creating Purchase Reports.

6. Collecting and Paying Sales Tax.

Setting Sales Tax Preferences. Creating a Sales Tax Item. Charging Sales Tax to Customers. Selling Tax Exempt Items. Selling Items to Tax Exempt Customers. Producing Monthly Sales Tax Reports. Paying Sales Tax. Taking a Discount for Early Payment.

7. Using Timesaving Features.

Memorizing Transactions. Memorizing a Group of Transactions. Using Memorized Transactions. Scheduling Recurring Transactions. Changing Memorized and Scheduled Transactions. Removing Memorized Transactions. Setting Reminders Preferences. Using Reminders.

8. Job Cost Estimating and Tracking.

Setting Jobs and Estimate Preferences. Setting Up a Job. Creating an Estimate. Invoicing Against an Estimate. Revising Estimates. Creating a Work in Progress Report.

9. Tracking Time.

Setting Time Tracking Preferences. Installing the Timer. Exporting Information to the Timer. Using the Timer. Creating a Timed Activity. Using the Timer. Sending Timer Data to QuickBooks. Opening Timer Data in QuickBooks. Billing Time from the Timer to the Customer.

10. Miscellaneous QuickBooks Features.

Setting Spelling Preferences. Creating a Budget. Producing Budget Reports. Setting Up Classes. Using Multiple Classes on One Form. Creating Payment Terms. Customizing Forms. Voiding Checks. Making Journal Entries. Using the Audit Trail. Using the QuickBooks Remote Access Feature. Creating Mailing Labels.

11. Using QuickBooks Online.

Setting Service Connection Preferences. Activating Your Online Bank Account. Retrieving QuickStatements. Matching Transactions. Making Online Payments. Sending Online Messages. Transferring Money Between Accounts. Getting Reports of Online Transactions. Using the QuickBooks Web Site. Using the Internet Version of QuickBooks.

12. Preparing Income Tax Returns.

Choosing the Correct Income Tax Form. Assigning Tax Lines. Accessing Tax Reports. Creating a Tax Return.

13. Security.

Backing Up Your QuickBooks Company File. Restoring Backed-Up Information. Using the QuickBooks Online Backup Service. Setting Up the Administrator. Adding Users. Removing Users. Closing Financial Records at Year-End.

14. Using Inventory Features.

Activating Inventory. Setting Up Inventory Items. Adding to Your Inventory. Editing Inventory Items. Creating an Inventory Group. Setting Up Reminders to Replenish Your Inventory. Preparing Inventory Reports. Counting Your Inventory. Adjusting Inventory Quantities. Adjusting the Price of Inventory.

15. Recording Your Assets.

Reconciling to Your Bank Statement. Recording Automatic Teller Withdrawals. Tracking Petty Cash. Receiving Credit Card Payments. Recording Deposits As Assets. Purchasing Fixed Assets. Entering Depreciation. Selling Fixed Assets.

16. Recording Owners Equity.

Understanding the Opening Balance Equity Account. Recording Owners Draws. Entering Prior Period Adjustments. Managing Retained Earnings.

17. Recording Liabilities.

Managing Accounts Payable. Recording Payroll Tax Accruals. Recording Credit Cards. Accounting for Deposits or Retainers. Recording Loans. Recording Loan Payments. Using the QuickBooks Loan Manager.

18. Preparing the Top Ten QuickBooks Reports.

Setting Reports & Graphs Preferences. Preparing an Income Statement. Preparing a Balance Sheet. Preparing a Trial Balance. Preparing a General Ledger Report. Preparing a Budget Report. Preparing a Sales Tax Liability Report. Preparing a Payroll Liability Report. Preparing an Accounts Receivable Aging Summary Report. Preparing a Job Progress Report. Preparing Accounts Payable Aging Detail. Customizing Reports. Memorizing a Customized Report.



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