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Are you jealous of the neat and organized cubicle next to you? Do you look at the files and folders and papers piled around you and wonder if you'll ever be buried alive? Now you can turn your organizational nightmare into a dream come true with the help of professional organizer Monica Ricci and Organize Your Office In No Time. By using step-by-step instructions and easy-to-follow to-do lists, Monica shows you the best ways to tame a messy desk, overcome an impossible schedule and take back precious time in your day. This isn't a one-size-fits-all solution, either. Monica helps you find the type of organization that works best for your personality, work style and needs, and then she recommends specific products to help you get on your way to organizational bliss. Get the tools that you need to take back your space with Organize Your Office In No Time. An organized office and more productive day is just a book away!
Creating Your Office Framework
Organize Your Office in No Time by Creating Your Office Framework
I. GETTING STARTED.
1. Determining Your Work Style.
The Work Style Quiz
Scoring the Quiz
The Speed Demon
The Scarlett O'Hara
2. Creating Your Office Vision.
Questions to Ask Yourself Before You Begin
Determining Your Work and Information Flow
Identifying the Information You Receive and Sorting the Information You Have
Applying Logic To Workflow
Deciding Where Your Information Should Live
Keeping Files for Later Reference
Keeping Information Long Term
Setting Up Zones in Your Office
Identifying Zone One
Identifying Zone Two
Identifying Zone Three
3. Creating Your Office Framework.
Choosing Your Primary Furniture
Choosing a Desk and Desktop Storage
Selecting the Right Office Chair
Using a Scale Model to Lay Out Your Office
Measuring and Creating Scale Drawings
Creating Furniture Cutouts
Laying Out Your Furniture
Choosing the Right s For Your Office
Understanding the Importance of and Lighting
Experimenting With Schemes
Choosing Floor and Window Treatments
Considering Your Flooring Options
Adding Window Treatments
Choosing Office Lighting
Adding Plants and Office-Appropriate Pets
Adding Personal Items
Projecting the Right Appearance
Finding and Maintaining the Right Balance
Establishing the Habit of Decluttering
4. Time Management at Work.
Choosing a Planning Tool
Weighing the Pros and Cons of Paper and Electronic Tools
Using a Combination of Paper and Electronic Planning Tools
Managing Human Interrupters
Minimizing Phone Interruptions
Handling Email Interruptions
Understanding Why You Procrastinate
Strategies to Combat Procrastination
II. ORGANIZING YOUR FILES.
5. Selecting a Filing System.
Understanding Direct Versus Indirect Access Filing
Using an Alphabetical Filing System
Maintaining and Using an Alphabetic System
Comparing Advantages and Disadvantages of Alphabetic Filing Systems
Using a Numeric Filing System
Straight Numeric (Sequential) Filing
Terminal Digit Filing
Setting Up and Using a Topical Filing System
Determining Your Primary Classes
Creating Categories and Subcategories
Comparing Advantages and Disadvantages of Topical Filing
Using an Electronic Filing System
Paper Tiger Electronic Indexing System
6. Choosing Filing Storage and Supplies.
Choosing File Storage
Choosing Filing Cabinets
Open Filing Shelves
Using File Boxes
Rolling File Carts
Letter or Legal?
Specialty Hanging Folder Products
Other Filing Supplies and Tools
Hanging Wall Bins
The Ins and Outs of Desktop File Sorters
7. Putting Your Filing System in Place.
Using in Your Filing System
Labeling Your Files
Using Computer Labels
Electronic Label Makers
Creating a Filing Schedule
Matching Your Filing Schedule to Your Work Style
Getting Help with Filing Chores
Staying Flexible with Your Filing System
III. ORGANIZING YOUR WORKSPACE.
8. Tackling Paper.
Using the F.A.I.T.H. System of Paper Management
Handling Incoming Mail Using the F.A.I.T.H. System
Setting Up a Sorting Station and System
Using Your Mail System
Using a Tickler File
Storing Reference Materials
Reducing Paper Clutter: Creating a Document Retention Policy
9. Organizing Your Computer.
Organizing Your Computer Desktop
Creating and Using Shortcuts to Save Time
Organizing Your Icons
Storing Electronic Documents
Backing Up Your Data
Choosing Your Backup Plan
Using Contact Management Software
10. Staying Organized on the Road.
Choosing and Organizing Your Briefcase
Organizing Your Briefcase Contents
Choosing the Things You'll Carry
Traveling with Your Computer
Laptop Cases and Sleeves
Protecting Your Laptop and Its Data
Traveling with Paperwork: Filing Organizers
Making Use of Travel Downtime
Making the Most of Your Hotel Stay
Using the Hotel Concierge
Using the Hotel Business Center
IV. SIMPLE STORAGE SOLUTIONS.
11. Using Vertical Space to Organize.
Sizing Up Your Free Space
Thinking in Terms of Cubic Feet
Working with Vertical Space
Choosing and Using Tools for Vertical Storage
Using Bookshelves to Add Storage
Using Wall-Mounted Shelves to Stay Organized
Using Wall Bins, Standing Racks, and Storage Cubes
Using Hooks and Door Racks
A. References and Resources.
Groups and Organizations
Filing Supplies and Software
Organizing Tools, Furniture, and Accessories
Internet and Mail Order-Only Retailers
Internet Learning Resources and Services
Stop the Junk
Online Data Backup Services
Antivirus, Antispyware, Antispam, and Firewall Providers