- Types of Data You Enter into Excel
- Entering Different Types of Data into a Cell
- Controlling the Next Cell Selection
- Using Copy, Cut, Paste, Paste Special to Enter Data
- Using Text to Columns to Separate Data in a Single Column
- Inserting Symbols and Equations into a Cell
- Using Web Queries to Get Data onto a Sheet
- Using Series to Quickly Fill a Range
- Editing Data
- Working with Tables
- Fixing Numbers Stored as Text
- Spellchecking Your Sheet
- Finding Data on Your Sheet
- Using Data Validation to Limit Data Entry in a Cell
Types of Data You Enter into Excel
It’s important to differentiate types of data because Excel treats each differently. You tell Excel what kind of data is in a cell by how you type it into the cell or by how you format the cell. Data in Excel can fall into one of four categories.
- Numbers—Numeric data that can be used for calculation purposes.
- Text—Alphabetic or numeric data that is not used for calculation purposes. Examples of numeric text are phone numbers or Social Security numbers.
- Dates and Times—Although dates and times may be considered alphanumeric, there are occasions where you might want to perform calculations on the values, so it is important to identify the data correctly to Excel.
- Formulas and Functions—It’s important that Excel knows you’re entering a formula or it will treat what you enter like text. This topic is covered in detail in Chapter 5, “Using Formulas.”
You can’t combine types of data in a cell. You can type “5 oranges,” but Excel will see that as text. It won’t separate the “5” as a number and the “oranges” as text. If you want to deal with the 5 as a number, then you need to enter it into its own cell.