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This chapter is from the book

Finding and Replacing Formatting

Suddenly you realize all the bold text in your report would be easier to read in italics. Do you spend time making these changes one by one? No. The Find and Replace feature locates the formatting and instantly substitutes new formatting. If your search for a formatting change is an easy one, click Less in the Find and Replace dialog box to decrease the size of the dialog box. If your search is a more complex one, click More to display additional options. With the Format button, you can find text or other elements with specific font, paragraph, tabs, language, frame, style, or highlight attributes. The Reading Highlight button highlights items found to make them easier to read (New!).

Find Formatting

  • y_1.jpg Click the Home tab.
  • y_2.jpg Click the Find button.
  • y_3.jpg To clear any previous settings, click No Formatting.
  • y_4.jpg If you want to locate formatted text, type the word or words.
  • y_5.jpg Click More, click Format, and then click the formatting you want to find.
  • y_6.jpg To highlight located items, click Reading Highlight, and then click Highlight All (New!).
  • y_7.jpg Click Find Next to select the next instance of the formatted text.
  • y_8.jpg Click OK to confirm Word finished the search.
  • y_9.jpg Click Close or Cancel.

Replace Formatting

  • y_1.jpg Click the Home tab.
  • y_2.jpg Click the Replace button.
  • y_3.jpg If you want to locate formatted text, type the word or words.
  • y_4.jpg Press Tab, and then type any text you want to substitute.
  • y_5.jpg Click the More button, click Format, and then click the formatting you want to find. When you’re done, click OK.
  • y_6.jpg Click Format, and then click the formatting you want to substitute. When you’re done, click OK.
  • y_7.jpg To substitute every instance of the formatting, click Replace All.

    To substitute the formatting one instance at a time, click Find Next, and then click Replace.

    If you want to cancel the replace, click Cancel.

  • y_8.jpg If necessary, click Yes to search from the beginning of the document.
  • y_9.jpg Click OK to confirm Word finished searching.
  • y_10.jpg Click Close or Cancel.
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