- The New File Formats in Office 2007
- Understanding and Choosing File Formats
- Setting Up Office File Storage Locations
- Managing Files and Folders Remotely
- Creating New Files
- Using and Customizing Common Dialog Boxes
- Storing Document Details
- Searching for Office Files
- Working with Multiple Files
- Setting Up Automatic Backup and Recovery Options
- Secrets of the Office Masters: Folder Options That Make Your Life Easier
Working with Multiple Files
Word, Excel, PowerPoint, and Publisher allow you to open more than one file at a time. Access does not, and you can't open multiple files directly by using the New File task pane. To open multiple files using the common dialog boxes, follow these steps:
- Choose the Office button, Open (or press Ctrl+O) to display the Open dialog box.
- Hold down the Ctrl key and click to select multiple filenames.
- Click the Open button or press Enter to open all selected files.
To open multiple files from an Explorer window, hold down the Ctrl key and click each icon; then right-click and choose Open.
You can also open any file by dragging its icon from an Explorer window into an Office program window. When you drag an Excel or PowerPoint icon from an Explorer window into an open program window, Office opens the new file in its own window. On the other hand, if you drop a Word icon into an open document window, Word assumes that you want to insert the file at the point where you dropped it. To open the document in a new window instead, drop the icon onto the title bar of the Word program window.
In Office 2007 (as in previous Office versions), each new data file gets its own button on the Windows taskbar, and you can switch between document windows the same way you switch between programs.