- The New File Formats in Office 2007
- Understanding and Choosing File Formats
- Setting Up Office File Storage Locations
- Managing Files and Folders Remotely
- Creating New Files
- Using and Customizing Common Dialog Boxes
- Storing Document Details
- Searching for Office Files
- Working with Multiple Files
- Setting Up Automatic Backup and Recovery Options
- Secrets of the Office Masters: Folder Options That Make Your Life Easier
Creating New Files
When you choose the Office button and then select New in an Office 2007 program, the New Document, New Workbook, New Presentation, New Publication, or New File task pane opens (the exact name varies, depending on the Office program in use). As Figure 3.5 illustrates, these task panes are simpler and less cluttered than their predecessors. Choose an option from the Templates block at the top of the task pane to create a blank document (or blog post) or to create a new workbook, database, or presentation from an existing file. There are standard templates, and those that have been used recently show up. Or select from the templates available from Microsoft Office Online, where you can look for custom templates that match the needs of your current project.
Figure 3.5 Every Office program offers a variation of this task pane, which gives you options for creating a new blank file or one based on existing content.
Templates are stored in different locations depending on the template, as noted below:
- The default collection of Office templates is stored in a subfolder that corresponds to the system's current language settings; on a default U.S. English installation, this is %programfiles%\Microsoft Office\Templates\1033. All users of the current system see these templates.
- Each user's custom templates are stored in the location specified for User Templates. By default, this is %appdata%\Microsoft\Templates. The actual location can be changed in Word's File Locations dialog box. You go into the Word Options, to the Advanced settings dialog box, and then to the File Locations button. Choose to Modify the location for these files.
- If you've used Word's File Locations dialog box to specify a Workgroup Templates folder, Office displays templates from this location in the New dialog box as well. If a template in the Workgroup Templates location and one in the User Templates location have the same name, the Office program displays and uses only the one from the User Templates location.
For more details on how to install templates and other Office components, see "Adding and Removing Office Features," p. 937.
Although you can manage the contents of template folders in an Explorer window, the easiest and safest way to make new templates available to an Office program is to save the file in Template format.