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Modifying a Microsoft Organization Chart

In Microsoft Organization Chart, you can change the chart style, rearrange chart boxes, or edit names in the chart boxes to match the organization of the company. The current chart type appears in the traditional style, one manager at the top with subordinates below. You can use the AutoFormat button on the Organization Chart toolbar to change the chart style. You can also change the chart box color, shadow, border style, border color, or border line style. Remember to use formatting wisely and keep in mind the overall design of your presentation.

Change the Layout

1.gif Double-click the organization chart, if necessary, to open the chart.

2.gif Select the top chart box of the branch to which you want to apply a new layout. The chart box should have subordinates or assistants.

3.gif Click the Layout list arrow on the Organization Chart toolbar, and then select a new layout.

4.gif When you’re done, click anywhere outside the org chart.

Select and Deselect Chart Boxes

To

Do this

Select a single chart box

Click a chart box using the arrow pointer

Select a set of chart boxes

Click the Select list arrow on the Organization Chart toolbar, and then click the set you want

Select one or more levels of chart boxes

Click a chart box in the level you want to select, click the Organization Chart tool bar, click Level

Deselect a chart box

Click outside the chart box

Rearrange a Chart Box

1.gif Double-click the organization chart, if necessary, to open the chart.

2.gif Make sure the chart box you want to move is not selected.

3.gif Position the mouse over the chart box you want to move. The pointer changes to a four-headed arrow.

4.gif Drag the chart box over an existing chart box.

5.gif Release the mouse button when the chart box is in the correct position.

6.gif When you’re done, click anywhere outside the org chart.

Change the Chart Style

1.gif Double-click the org chart, if necessary, to open the org chart.

2.gif Click the AutoFormat button on the Organization Chart toolbar.

3.gif Select a Diagram Style from the Organization Chart Style Gallery.

4.gif Click OK.

5.gif When you’re done, click anywhere outside the org chart.

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