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Inserting a Microsoft Excel Chart

If you need to create chart for backwards compatibility with Power-Point 97-2003, you can embed an Excel object for Excel 97-2003. An embedded object is an object that maintains a direct connection to its original program, known as the source program. After you insert an embedded object, you can easily edit it by double-clicking it, which opens the program in which it was originally created. Embedding objects increases the file size of a presentation because the embedded object is stored in the presentation. To reduce the file size of the presentation, you can link an object instead of embedding it. A linked object appears in the slide, but it actually contains a “link” back to the original file, known as the source document. When you link an object, the original object is stored in its source document, where it was created. You must have Microsoft Excel installed on your computer to insert an Excel chart or worksheet.

Insert a New Excel Chart

1.gif Click the Insert tab, and then click Insert Object button.

2.gif Click the Create new option.

3.gif Click Microsoft Office Excel Chart.

4.gif Click OK.

5.gif Use the source program tools to edit the object.

6.gif When you’re done, click outside the object.

Import a Microsoft Excel Worksheet or Chart

1.gif Display the slide on which you want to insert the Excel chart.

2.gif Click the Insert tab, and then click Insert Object button.

3.gif Click the Create from file option, click the Browse button, locate and select the chart you want, and then click OK.

4.gif To link the chart, click the Link check box.

5.gif Click OK.

6.gif If necessary, edit the worksheet using the Excel tools.

7.gif When you’re done, click outside the worksheet.

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