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Inserting a Table

PP07S-3.7.1

A table neatly organizes information into rows and columns, now up to a maximum of 75x75 (New!). The intersection of a column and row is called a cell. Enter text into cells just as you would anywhere else in PowerPoint, except that pressing the Tab key moves you from one cell to the next. PowerPoint tables behave much like tables in Word. You can insert tables by specifying a size, or drawing rows and columns to create a custom table. If you like to use Microsoft Excel worksheets, you can also insert and create an Excel table in your presentation.

Insert a Table Quickly

1.gif In Normal view, display the slide to which you want to add a table.

2.gif Click the Insert tab.

3.gif Click the Table button, and then drag to select the number of rows and columns you want, or click Insert Table, enter the number of columns and rows you want, and then click OK.

4.gif Release the mouse button to insert a blank grid in the document.

5.gif When you’re done, click outside of the table.

Draw a Table

1.gif In Normal view, display the slide to which you want to add a table.

2.gif Click the Insert tab.

3.gif Click the Table button, and then click Draw Table.

4.gif Drag the table size you want.

5.gif Drag horizontal lines to create rows and vertical lines to create columns.

6.gif When you’re done, click outside of the table.

Insert an Excel Table

1.gif In Normal view, display the slide to which you want to add a table.

2.gif Click the Insert tab.

3.gif Click the Table button, and then click Insert Excel Spreadsheet.

An Excel worksheet appears on your slide.

4.gif If necessary, drag the lower-right corner sizing handle to enlarge the size of the worksheet.

5.gif When you’re done, click outside of the table.

Enter Text and Move Around a Table

The insertion point shows where text you type will appear in a table. Choose one of the following after you type text in a cell.

  • Press Enter to start a new paragraph within that cell.
  • Press Tab to move the insertion point to the next cell to the right (or to the first cell in the next row).
  • Use the arrow keys or click anywhere in the table to move the insertion point to a new location.
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