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This chapter is from the book

Inserting a Chart


Instead of adding a table of dry numbers, insert a chart. Charts add visual interest and useful information represented by lines, bars, pie slices, or other markers. PowerPoint uses Microsoft Excel (New!) to embed and display the information in a chart: the worksheet, a spreadsheet-like grid of rows and columns that contains your data; and the chart, the graphical representation of the data. A worksheet contains cells to hold your data. A cell is the intersection of a row and column. A group of data values from a row or column of data makes up a data series. Each data series has a unique color or pattern on the chart.

Insert and Create a Chart

1.gif Click the Insert tab.

2.gif Click the Chart button.

3.gif In the left pane, click a category, such as Column, Line, Pie, Bar, Area, X Y (Scatter), Stock, Surface, Doughnut, Bubble, and Radar.

4.gif In the right pane, click a chart style type.

5.gif Click OK.

A Microsoft Excel worksheet opens and tiles next to your PowerPoint presentation. The worksheet contains sample data, and the presentation contain a chart.

6.gif Replace the sample data in the datasheet with your own data.

7.gif Edit and format the data in the datasheet as appropriate.

8.gif Click the Close button on the Excel worksheet to close it and view the chart in PowerPoint.

nine.jpg If necessary, change the chart type, and format the chart.

ten.jpg When you’re done, click outside of the chart.

Open and View Chart Data

1.gif Click the chart you want to modify.

A chart consists of the following elements.

  • Data markers. A graphical representation of a data point in a single cell in the datasheet. Typical data markers include bars, dots, or pie slices. Related data markers constitute a data series.
  • Legend. A pattern or color that identifies each data series.
  • X-axis. A reference line for the horizontal data values.
  • Y-axis. A reference line for the vertical data values.
  • Tick marks. Marks that identify data increments.

2.gif Click the Design tab under Chart Tools.

3.gif Click the Edit Data button.

A Microsoft Excel worksheet opens and tiles next to your PowerPoint presentation.

4.gif To close the worksheet and view the chart, click the Close button on the Excel worksheet and return to PowerPoint.

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