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This chapter is from the book

This chapter is from the book

Using Scheduled Bills & Deposits

The Scheduled Bills & Deposits section of the Quicken Home page lists all transactions for the current month and those that have not been completed from previous months. Transactions include paychecks, bills, mortgage payments, utilities, banking, and every other account transaction you have entered in Quicken. You can use Scheduled Bills & Deposits to enter the transactions in your register—for example, when you make a payment for a bill or when a paycheck has been deposited into your bank account. In addition, you can add new transactions, change information for a single transaction, make changes to all transactions for an account, or delete a transaction. There are also some tools you can use to review your account checks and balances over a specific period of time by using graphs, or you can use the calendar to see exactly where your transactions fall within a month. Scheduled Bills & Deposits provides an efficient and quick way of keeping up with your incoming and outgoing account transactions.

Record Transactions

  • 03in01.gif Open the Quicken Home page and scroll down to the Scheduled Bills & Deposits tab.
  • 03in02.gif If a Print button appears next to a transaction, it is because that transaction is paid using Quicken checks, which are printed on special checks that you print using your printer.
  • 03in03.gif Click Enter to log a transaction in your register. The transaction information opens in the Record Transaction window.
  • 03in04.gif To make changes to this transaction—for example, an amount—clicking in any of the fields and type over the existing information.
  • 03in05.gif You can also click the Edit and Delete buttons to change or remove information, respectively, as shown in this example.
  • 03in06.gif To add information to a paycheck transaction, click one of the Add buttons. For example, in this instance we are updating a paycheck transaction by clicking Add Pre-Tax Deduction to add medical insurance information.
  • 03in07.gif Change the name, if needed, select the category that you want to use to track this expense, type the amount, and click OK.
  • 03in08.gif When you are finished making changes, or if you don’t need to make any changes to the transaction, click Enter (as in this example). Or, if you are recording a payment, click Record Payment.

Edit Transactions

  • 03in01.gif To edit all future instances of a scheduled transaction, from the Scheduled Bills & Deposits section of the Quicken Home page, click Edit next to the transaction you want to update.
  • 03in02.gif Make any changes needed, keeping in mind that these changes will take effect for all future transactions for this account.
  • 03in03.gif To change when you want to be reminded the transaction is due, whether you want the transaction to appear as a bill in Scheduled Bills & Deposits, or to change the group to which it is assigned, click Options.
  • 03in04.gif Click OK to save the changes.

Skip Transactions

  • 03in01.gif To skip the current transaction, for example, if you don’t intend to apply a transaction for a particular time period (for example, for the current month), in Scheduled Bills & Deposits, click Skip.
  • 03in02.gif Click Yes to skip the current transaction or No to cancel. If you click Yes, the transaction will show up in the Scheduled Bills & Deposits list the next time it is due.

Add a New Transaction

  • 03in01.gif In Scheduled Bills & Deposits, click Add Bill or Deposit.
  • 03in02.gif In Payee, type the name of the recipient (a person, company, creditor, or for money transfers, the name of the account) to which the transaction is being made, if applicable.
  • 03in03.gif From Category, select the category you want to track for this transaction. If you don’t see the category you want to use, type in a new one. (When you click OK in step 12, you are prompted to create the new category.)
  • 03in04.gif To assign more than one catgory to a transaction (with the exception of transfers), click Split.
  • 03in05.gif Click in Memo to type a note about the transaction, if desired.
  • 03in06.gif From the Account to Use drop-down list, select the account from which payments are made.
  • 03in07.gif From the Method drop-down list, select the type of transaction. This example uses Payment.
  • 03in08.gif If a website is associated with this bill—for example, if you are making payments through a creditor’s website—type the website address in the Web Site field.
  • 03in09.gif In Amount, type the amount of the transaction. If you used split transactions, the amount will already be there, but will be grayed out so that you can’t enter an amount. If the amount varies, type 0 or select the Estimate option and specify the number of payments to use as an average.
  • 03in10.gif In the Scheduling section, select or enter the begin, end, and frequency information for the transaction. If this is a one-time transaction, from How Often, select Only Once.
  • 03in11.gif In the Schedule this Transaction section, select an option to indicate when you want the transaction to stop. If the transaction does not have an end date or you are unsure when it will end, select With No End Date.
  • 03in12.gif Click OK. The transaction is added to the Scheduled Bills & Deposits list.
  • 03in13.gif If you entered a new category in step 3, you are prompted to enter a new category. Click Yes to set up the new category in the Set Up Category window or No to select a different category.

Create an Alternative View of the Transactions

  • 03in01.gif To change the transactions you see, select an option from the Show drop-down menu.
  • 03in02.gif To see a bar graph view of your finances, click the Account Balance Graph tab. Hover your mouse over a bar on the graph to view your balance for that time period.
  • 03in03.gif To view a different account, select it from the Show drop-down list.
  • 03in04.gif To view spending for your accounts broken down by category and payee, click Spending Graph.
  • 03in05.gif To get a closer look at a specific category or payee, hover your mouse over a slice of the pie graph.
  • 03in06.gif To view the Expenses report for either your account categories or payees, click the Show Full Graph button.
  • 03in07.gif To add or remove accounts, or change the categories that are included in the spending, click Customize.
  • 03in08.gif From the Accounts tab, select or clear the accounts you want included in the spending totals and from the Categories tab, select or clear the categories you want to use.
  • 03in09.gif Click OK when you are finished.

Use the Calendar to View Monthly Transactions

  • 03in01.gif To view calendars with the dates of all your transactions, from either the Scheduled Bills & Deposits or Account Balance Graph tabs, click Show Full Calendar.
  • 03in02.gif Click More on any day of the calendar to view the transactions for that day in detail.
  • 03in03.gif Perform actions to manage your transactions, such as creating a new transaction, recording, or editing the transaction.
  • 03in04.gif Click Close when you are finished.
  • 03in05.gif To add a note to a day on the calendar, right-click the day and select Note. You can also click Add Note on the menu.
  • 03in06.gif Type your note and click OK. The note shows up on the calendar as a small sticky note, which you can click to open, edit, or delete.
  • 03in07.gif To view a different month, select it from the Go to Date field and click Go. You can also click the back and forward arrows.
  • 03in08.gif You can perform the same functions from the calendar as you can from the Quicken Home page.
  • 03in09.gif When you are finished using the calendar and ready to return to the Quicken Home page, close the calendar.
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